Dynamic Administrative Assistant: Office & Executive Support

Hearts & Hands Of Care, Inc.; Fairbanks (AK); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Healthcare

Paid Time Off

Dental

Vision

Life Insurance

Health Savings Account

401K Savings Plan

Competitive Pay

Job summary

Hearts and Hands of Care in Fairbanks is seeking an administrative assistant to support daily office operations. The ideal candidate will be energetic, highly organized, detail oriented, and able to communicate effectively in writing and speech.

Responsibilities include fielding calls and emails, coordinating meetings, organizing files and supplies, greeting visitors, communicating new policies, and assisting executives with travel and expense reports.

Qualifications

• High school diploma required.
• 1–2 years of admin experience preferred.
• Strong organizational, written and verbal communication skills.
• Ability to work in a fast-paced environment.
• Positive, high-energy attitude.
• Resourcefulness, creativity and problem-solving.
• Familiarity with office equipment (printers, fax machines, projectors).
• Proficiency in Microsoft Office, especially Excel and PowerPoint.

Responsibilities

• Answer phone calls and general email inquiries and route to appropriate internal parties as needed.
• Coordinate scheduling and set up meetings based on cross-functional availability.
• Organize files and office supplies; maintain accessible resources.
• Greet and liaise with visitors as the point person.
• Communicate policies and procedures to employees.
• Assist executives with travel, expense reports and correspondence.

Skills

Strong organizational

Effective communication

Time-management

Positive attitude

Resourcefulness

Creativity

Problem solving

Office equipment

Microsoft Excel

PowerPoint

Education

High school diploma

1–2 years administrative experience

Tools

Microsoft Office

Job description

Hearts and Hands of Care in Fairbanks is seeking an administrative assistant to support daily office operations. The ideal candidate will be energetic, highly organized, detail oriented, and able to communicate effectively in writing and speech.

Responsibilities include fielding calls and emails, coordinating meetings, organizing files and supplies, greeting visitors, communicating new policies, and assisting executives with travel and expense reports.