Dynamic Administrative Assistant — Front Desk & Operations Support

NORTH EAST MEDICAL SERVICES; San Francisco, Daly City (CA, CA); On-site; USD 41,000 - 46,000; Full time

Benefits offered by this job

Free medical insurance

Dental & vision insurance

401(k)

Job summary

NORTH EAST MEDICAL SERVICES is seeking an Administrative Assistant to support the Executive Assistants and Administration department in a fast-paced setting in San Francisco. Responsibilities include front desk reception, mail handling, and coordinating meetings, with potential translation support and data entry.

The role requires strong English communication, attention to detail, and the ability to work across departments.

Qualifications

• High school diploma or equivalent required.
• 2+ years’ administrative experience.
• Excellent communication and organizational skills.
• Knowledge of medical terminology is a plus.

Responsibilities

• Greet and assist visitors at front desk and manage reception duties.
• Schedule and coordinate conference rooms and meetings.
• Handle mail, deliveries, and internal/external communications.
• Assist with translations and document proofreading as needed.
• Support filing, data entry, and basic reports.
• Prepare minutes for internal meetings and assist with special projects.
• Assist with Epic EHR updates and patient information per guidelines.

Skills

Verbal communication

Written communication

English fluency

Chinese language

Education

High School Diploma or Equivalent

Tools

SharePoint

Job description

NORTH EAST MEDICAL SERVICES is seeking an Administrative Assistant to support the Executive Assistants and Administration department in a fast-paced setting in San Francisco. Responsibilities include front desk reception, mail handling, and coordinating meetings, with potential translation support and data entry.

The role requires strong English communication, attention to detail, and the ability to work across departments.