Administrative Assistant

DCI Engineers

Portland (OR)

On-site

USD 42,000 - 60,000

Full time

3 days ago

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Benefits offered by this job

Competitive salary + overtime earning

Company-paid medical, dental, and vis

401(k) with annual company contrib

Paid vacation and sick leave

Paid parental leave

Commuter benefits

Seminar and licensing reimbursements

Job summary

DCI Engineers is seeking an Administrative Assistant in Portland, OR to support daily office operations and project administration. You will be the go-to resource for welcoming employees, coordinating meetings, and maintaining project records to keep work moving smoothly.

Join a collaborative team where initiative and strong written communication are valued; you will help with onboarding, travel coordination, and filing, while contributing to a well-organized, client-focused office environment.

Qualifications

Professional communication skills in person, by phone, and in writing.
Strong organization and attention to detail for multiple priorities and accurate records.
Initiative, sound judgment, and timely problem solving.
Collaborative, service-minded approach with employees, leaders, clients, vendors, and shared-services teams.
Discretion and professionalism handling sensitive information.
Excellent writing, editing, and proofreading skills.
Proficiency in Microsoft Word and Excel; ability to learn new systems.
Adaptability in a fast-paced environment with shifting priorities.
Experience in professional services, architecture, engineering, or construction is helpful but not required.

Responsibilities

Create a welcoming office experience by greeting visitors, answering calls, coordinating deliveries, and assisting staff and guests.
Maintain supplies and shared spaces; coordinate with building and office-service vendors and address day-to-day facility needs.
Set up and maintain project information, contracts, folders, files, logs, and other administrative records in accordance with DCI standards.
Proofread documents, prepare and route files, assist with printing and scanning, maintain calendars, and coordinate travel, meetings, trainings, and license renewals.
Process expense reports, code receipts and invoices, support credit card reconciliation, and assist with accounts receivable follow-up and related reporting.
Prepare workspaces and coordinate onboarding/offboarding details with People & Culture, IT, and office leadership.
Support office safety coordination, required documentation, and local compliance activities.
Coordinate office, client, learning, recognition, and volunteer events to reflect DCI’s culture.
Anticipate needs, solve practical problems, and enhance consistency and efficiency.

Skills

Professional communication

Organizational skills

Attention to detail

Initiative

Collaborative

Discretion

Writing & proofreading

MS Word & Excel

Adaptability

Professional services experience (a/o)

Tools

Microsoft Word

Microsoft Excel

Job description

DCI Engineers - Portland

At DCI Engineers, a welcoming and well-organized workplace helps our people do their best work. As an Administrative Assistant in our Portland, OR office, you will help create an organized, welcoming environment where employees can do their best work and project teams have the support they need to keep work moving. You will be a go-to resource for daily office operations, project administration, and the details that make a workplace feel connected and well cared for.

This is an opportunity to bring initiative, organization, and a service-minded approach to a role with variety and visibility. You will work closely with the office Managing Principal, Regional Administrative Manager, project teams, and shared-services partners across DCI.

The Impact You’ll Make

You will help keep the office organized, responsive, and ready to support employees, clients, and project teams:

Create a welcoming office experience by greeting visitors, answering incoming calls, coordinating deliveries, and helping employees and guests find what they need.
Keep the workplace running smoothly by maintaining supplies and shared spaces, coordinating with building and office-service vendors, and addressing day-to-day facility needs.
Support organized project delivery by setting up and maintaining project information, contracts, folders, files, logs, and other administrative records in accordance with DCI standards.
Make the details easier for project teams by proofreading documents, preparing and routing files, assisting with printing and scanning, maintaining calendars, and coordinating travel, meetings, trainings, and license renewals.
Help financial processes stay on track by processing expense reports, coding receipts and invoices, supporting credit card reconciliation, and assisting with accounts receivable follow-up and related reporting.
Give new employees a strong start by preparing workspaces and coordinating onboarding and offboarding details with People & Culture, IT, and office leadership.
Promote a safe and prepared workplace by supporting office safety coordination, required documentation, and local compliance activities.
Build connection and community by coordinating office, client, learning, recognition, and volunteer events that bring people together and reflect DCI’s culture.
Improve how work gets done by anticipating needs, solving practical problems, and finding thoughtful ways to strengthen consistency and efficiency.

What You Bring

You are someone who notices what needs attention, follows through, and takes pride in making work easier for others. You bring:

Professional communication skills and the ability to represent DCI thoughtfully in person, by phone, and in writing.
Strong organization and attention to detail, with the ability to manage multiple priorities and maintain accurate records.
Initiative and sound judgment, including the ability to anticipate needs, self-direct, and resolve routine problems in a timely manner.
A collaborative, service-minded approach and comfort working with employees, leaders, clients, vendors, and shared-services teams.
Discretion and professionalism when handling sensitive or confidential information.
Excellent writing, editing, and proofreading skills.
Proficiency in Microsoft Word and Excel, with the ability to learn new systems and office technology.
Adaptability and composure in a fast-paced environment where priorities may shift.
Experience in professional services, architecture, engineering, or construction is helpful, but not required.

Why DCI Engineers

At DCI Engineers, how we work together is just as important as the work we produce. For nearly 40 years, strong relationships, shared knowledge, and a commitment to excellence have helped us grow into a firm with offices across the United States.

Our culture is grounded in values that shape how we show up every day:

Entrepreneurial - We take initiative, think beyond the status quo, and embrace a “we can figure it out” mindset.
Collaborative - We create a connected experience across teams and offices, where people feel supported and can learn from one another.
Resilient - We adapt, learn, and grow stronger through challenges.
Creative - We welcome new ways of thinking in our engineering work and in how we support our people and operations.
Community-Oriented - We build strong relationships and support the communities where we live and work.
Trust-Driven - We earn trust through accountability, strong performance, and doing what we say we will do.

If you enjoy bringing order to busy days, supporting people with care, and making an office work better through the details, you can make a meaningful impact at DCI.

Compensation & Benefits

We invest in the well-being, growth, and long-term success of our employees through: