Administrative Assistant: Project Delivery & Office Support

DCI Engineers; Portland (OR); Vor Ort; USD 42.000 - 60.000; Vollzeit

Benefits dieser Stelle

Competitive salary + overtime earning

Company-paid medical, dental, and vis

401(k) with annual company contrib

Paid vacation and sick leave

Paid parental leave

Commuter benefits

Seminar and licensing reimbursements

Zusammenfassung

DCI Engineers is seeking an Administrative Assistant in Portland, OR to support daily office operations and project administration. You will be the go-to resource for welcoming employees, coordinating meetings, and maintaining project records to keep work moving smoothly.

Join a collaborative team where initiative and strong written communication are valued; you will help with onboarding, travel coordination, and filing, while contributing to a well-organized, client-focused office environment.

Qualifikationen

• Professional communication skills in person, by phone, and in writing.
• Strong organization and attention to detail for multiple priorities and accurate records.
• Initiative, sound judgment, and timely problem solving.
• Collaborative, service-minded approach with employees, leaders, clients, vendors, and shared-services teams.
• Discretion and professionalism handling sensitive information.
• Excellent writing, editing, and proofreading skills.
• Proficiency in Microsoft Word and Excel; ability to learn new systems.
• Adaptability in a fast-paced environment with shifting priorities.
• Experience in professional services, architecture, engineering, or construction is helpful but not required.

Aufgaben

• Create a welcoming office experience by greeting visitors, answering calls, coordinating deliveries, and assisting staff and guests.
• Maintain supplies and shared spaces; coordinate with building and office-service vendors and address day-to-day facility needs.
• Set up and maintain project information, contracts, folders, files, logs, and other administrative records in accordance with DCI standards.
• Proofread documents, prepare and route files, assist with printing and scanning, maintain calendars, and coordinate travel, meetings, trainings, and license renewals.
• Process expense reports, code receipts and invoices, support credit card reconciliation, and assist with accounts receivable follow-up and related reporting.
• Prepare workspaces and coordinate onboarding/offboarding details with People & Culture, IT, and office leadership.
• Support office safety coordination, required documentation, and local compliance activities.
• Coordinate office, client, learning, recognition, and volunteer events to reflect DCI’s culture.
• Anticipate needs, solve practical problems, and enhance consistency and efficiency.

Kenntnisse

Professional communication

Organizational skills

Attention to detail

Initiative

Collaborative

Discretion

Writing & proofreading

MS Word & Excel

Adaptability

Professional services experience (a/o)

Tools

Microsoft Word

Microsoft Excel

Jobbeschreibung

DCI Engineers is seeking an Administrative Assistant in Portland, OR to support daily office operations and project administration. You will be the go-to resource for welcoming employees, coordinating meetings, and maintaining project records to keep work moving smoothly.

Join a collaborative team where initiative and strong written communication are valued; you will help with onboarding, travel coordination, and filing, while contributing to a well-organized, client-focused office environment.