Dynamic Admin Coordinator — CHHS & Budget Support

CSU; Long Beach (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

California State University, Long Beach (CSULB) seeks an Admin Coordinator to support the College of Health and Human Services (CHHS), the CHHS ASM, and CHHS Departments. This role covers budgeting, communications, scheduling, records, and personnel matters, while serving faculty, staff, students, and the public with a customer-service mindset.

The position may support multiple units and requires learning the intricacies quickly to make independent decisions.

Qualifications

• Equivalent to five years of administrative support experience required.
• Experience with purchasing and managing a budget preferred.

Responsibilities

• Budget and Financial: Assists the Department Chair/Director in preparing and/or projecting Department budget or expenditures annually.
• Administration, Communications, and Customer Service: Creating, updating, and purchasing department brochures, and other Departmental outreach materials.
• Personnel Support & Coordination: Provides administrative support to Chair/Director for recruitment process of faculty, staff, student assistants, and independent contractors per CSULB/CHHS policies and procedures.
• Record Keeping & Inventory: Maintains records of course outlines and syllabi, including recommended revisions, additions, and edits of final copy for consistency with policy.
• Class Scheduling Support: Assists Chair/Director in tracking faculty schedule availability and preferences.

Skills

Microsoft Excel

Microsoft Office

Tools

PeopleSoft

SharePoint

Microsoft Office

Job description

California State University, Long Beach (CSULB) seeks an Admin Coordinator to support the College of Health and Human Services (CHHS), the CHHS ASM, and CHHS Departments. This role covers budgeting, communications, scheduling, records, and personnel matters, while serving faculty, staff, students, and the public with a customer-service mindset.

The position may support multiple units and requires learning the intricacies quickly to make independent decisions.