Nursing Dept Admin Lead: Scheduling & Budget Ops

CSU; California (MO); On-site; USD 49,000 - 71,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

CalPERS retirement system

15 paid holidays per year

Education fee waiver program

Job summary

California State University, San Bernardino is seeking an Administrative Support Coordinator to partner with the Department Chair on budgeting, class scheduling, and admissions. The role includes leading administrative staff, handling procurement, and ensuring compliance with university policies.

The ASC will support cross-functional processes, maintain records, coordinate meetings, and assist with faculty recruitment and workload reporting within PeopleSoft and CHRS systems.

Qualifications

• High School diploma or equivalent with five years of progressively responsible office experience.
• Detailed knowledge of university policies and procedures.
• Strong written and verbal communication and discretion.
• Ability to analyze budget data and generate reports.

Responsibilities

• Coordinate daily operations of the Department of Nursing and meet deadlines.
• Serve as first point of contact for students, faculty and campus departments.
• Schedule complex meetings and prepare minutes.
• Maintain inventories and process reimbursements and purchasing forms.
• Coordinate purchases with vendors and manage signatures for approvals.
• Prepare appointment letters for lecturers and instructional staff.
• Track faculty workload and enter data into PeopleSoft.
• Assist in faculty recruitments and manage hiring documentation.
• Provide lead direction to administrative staff on admission processes.
• Monitor student progress and reintegration across programs.

Skills

Policy interpretation

Office administration

Budget management

PeopleSoft

Concur

Education

High School Diploma

Tools

PeopleSoft

CHRS

Concur

ICT Review/Approval

Sole Source/Brand Approval

Job description

California State University, San Bernardino is seeking an Administrative Support Coordinator to partner with the Department Chair on budgeting, class scheduling, and admissions. The role includes leading administrative staff, handling procurement, and ensuring compliance with university policies.

The ASC will support cross-functional processes, maintain records, coordinate meetings, and assist with faculty recruitment and workload reporting within PeopleSoft and CHRS systems.