DVA Tulsa Part-Time Secretary

Dove Virtual; Tulsa (OK); Hybrid; USD 32,000 - 42,000; Full time

Job summary

DOVE Schools in Tulsa, OK is seeking an Office Admin/Receptionist to support day-to-day school operations in the Tulsa office. You will help manage the calendar, handle phone and text communications, and process mail to keep the office running smoothly.

You will interact with families and staff to ensure efficient workflows and timely enrollment communications. A high school diploma or GED is required, and bilingual English/Spanish is preferred.

Qualifications

• Requires High School Diploma or GED.
• Experience in PreK-12 education setting preferred.
• Bilingual English/Spanish preferred.

Responsibilities

• Understands and supports the mission, vision, and values of DOVE Schools.
• Maintains Principal’s calendar and appointment scheduling.
• Receiving and answering phone calls and texts to the business phone.
• Follows office workflow procedures for maximum efficiency.
• Monitors parent and student satisfaction to raise retention.
• Supports schools and districts to manage enrollment communications.
• Manages lottery systems.
• Receives and routes incoming mail.
• Performs other duties as assigned.

Skills

Communication

Relationship building

Computer use

Education

High school diploma or GED

Job description

Position Qualifications:

• High School Diploma or G.E.D.
• Minimum 1 year of experience in PreK-12 education setting (preferred)
• Experience in customer service (preferred)
• Bilingual (English and Spanish) is preferred.

Minimum Requirements:

• Must be an Oklahoma Resident
• Must work from the DVA Tulsa office Monday-Friday 7:30 am to 4:00 pm

Duties and Responsibilities:

• Understands and supports the mission, vision, and values of DOVE Schools.
• Maintains Principal’s calendar and appointment scheduling.
• Receiving and answering phone calls along with texts to the business phone
• Following office workflow procedures for ensuring maximum efficiency
• Regularly monitors parent and student satisfaction with the school to raise retention rates.
• Supports schools and districts to manage communication systems for enrollment and admission.
• Manages lottery systems.
• Receives and routes all incoming mail to the appropriate individuals.
• Performs other duties as assigned.

Skills and Abilities:

• Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
• Ability to establish and maintain effective working relationships both internal and external to the district.
• Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine, and telephone.

Work Environment and Physical Requirements:

• Light Work: may require occasional light lifting.
• Nights and weekend activities will be occasionally required.
• Moderate travel is required.