DVA Tulsa Part-Time Secretary

Dove Science Academy; Tulsa (OK); On-site; USD 32,000 - 42,000; Full time

Job summary

Dove Science Academy in Tulsa seeks an administrative professional to support school operations and communication. The role involves calendar management, answering calls and texts, and ensuring efficient office workflows.

Preferred candidates will have 1+ year in a PreK-12 setting, customer service experience, and bilingual English/Spanish abilities. On-site work from the DVA Tulsa office is required.

Qualifications

• High School Diploma or G.E.D. is required or preferred.
• Minimum 1 year of experience in PreK-12 education setting (preferred).
• Experience in customer service (preferred).
• Bilingual English and Spanish is preferred.

Responsibilities

• Understands and supports the mission, vision, and values of DOVE Schools.
• Maintains Principal’s calendar and appointment scheduling.
• Receiving and answering phone calls along with texts to the business phone.
• Following office workflow procedures for ensuring maximum efficiency.
• Regularly monitors parent and student satisfaction with the school to raise retention rates.
• Supports schools and districts to manage communication systems for enrollment and admission.
• Manages lottery systems.
• Receives and routes all incoming mail to the appropriate individuals.
• Performs other duties as assigned.

Skills

Communication skills

Customer service experience

Bilingual (English/Spanish)

Education

High School Diploma or G.E.D.

Tools

Office software (word processor, spreadsheets)

Job description

• Minimum 1 year of experience in PreK-12 education setting (preferred)
• Experience in customer service (preferred)
• Bilingual (English and Spanish) is preferred.
• Must be an Oklahoma Resident
• Must work from the DVA Tulsa office

Position Qualifications

• High School Diploma or G.E.D.
• Minimum 1 year of experience in PreK-12 education setting (preferred)
• Experience in customer service (preferred)
• Bilingual (English and Spanish) is preferred.

Minimum Requirements

• Must be an Oklahoma Resident
• Must work from the DVA Tulsa office

Duties And Responsibilities

• Understands and supports the mission, vision, and values of DOVE Schools.
• Maintains Principal’s calendar and appointment scheduling.
• Receiving and answering phone calls along with texts to the business phone
• Following office workflow procedures for ensuring maximum efficiency
• Regularly monitors parent and student satisfaction with the school to raise retention rates.
• Supports schools and districts to manage communication systems for enrollment and admission.
• Manages lottery systems.
• Receives and routes all incoming mail to the appropriate individuals.
• Performs other duties as assigned.

Skills And Abilities

• Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
• Ability to establish and maintain effective working relationships both internal and external to the district.
• Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine, and telephone.

Work Environment and Physical Requirements:

• Light Work: may require occasional light lifting.
• Nights and weekend activities will be occasionally required.
• Moderate travel is required.