Dual Accounts Payable and Receivable

White Lodging Services, Inc.; Austin (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Parental leave

PTO

401(k) match

Wellness tools

Referral bonuses

Leadership development

Tuition reimbursement

Hotel discounts

Job summary

White Lodging Services, Inc. is seeking an Accounts Payable and Receivable team member in Austin to ensure timely, accurate processing of financial transactions and to maintain essential vendor and customer relationships.

The role requires at least one year in AP/AR within hospitality, proficiency in Excel/Word, and strong organizational skills. Excellent communication and attention to detail are a must.

Qualifications

• High school diploma or GED required; accounting coursework or certification is a plus.
• At least one year of experience in A/P and A/R, ideally in hospitality.
• Strong knowledge of bookkeeping, accounting principles, and financial systems including Excel and Word.
• Excellent organizational skills and keen eye for detail; ability to handle repetitive tasks.
• Professional communication skills, both verbal and written.
• Familiarity with front office systems and hotel billing processes preferred.

Responsibilities

• Review accounts to ensure they meet corporate guidelines and research duplicates before payments.
• Reconcile vendor statements monthly and attach invoices before signature.
• Maintain and organize reports and records per document retention policy.
• Process and post transactions including guest ledger transfers, folios, chargebacks, and no-show charges.
• Handle inquiries from guests, groups, and vendors with prompt, professional follow-up.
• Prepare and reconcile accounts receivable invoices and manage billing cycles (FIT/tour, deposits, gift cards).

Skills

Bookkeeping

Accounting principles

Professional communication

Education

High school diploma or GED

Tools

Excel

Word

Job description

Description

Summary:

White Lodging develops and operates a portfolio of award-winning, premium-brand hotels, rooftop bars, and restaurants in some of the country’s best cities to live. We know that the hospitality business, like life, is about how you make people feel. That’s where you come in. As the Accounts Payable and Receivable team member, you’ll support smooth hotel operations by ensuring timely, accurate processing of financial transactions and maintaining critical vendor and customer relationships.

Responsibilities:

What You’ll Do

• Review all accounts to ensure they meet corporate guidelines, researching duplicates before processing payments.
• Reconcile vendor statements monthly and ensure all invoices are accurately matched and attached before submitting for signature.
• Maintain and organize reports and records according to the hotel’s document retention policy.
• Process and post various transactions including guest ledger transfers, credit card folios, chargebacks, and daily “no show” charges.
• Handle all incoming inquiries from guests, groups, and vendors, and follow up promptly and professionally.
• Prepare, compile, and reconcile accounts receivable invoices, and manage the billing cycle for items such as FIT/tour billings, advance deposits, and gift cards.

What You’ll Bring

• High school diploma or GED required; additional coursework or certification in accounting is a plus.
• At least one year of experience in a similar A/P and A/R role, ideally in a hotel or hospitality environment.
• Strong knowledge of bookkeeping, accounting principles, and financial systems including Excel and Word.
• Excellent organizational skills and a keen eye for detail with the ability to manage repetitive tasks efficiently.
• Professional communication skills, both verbal and written, with the ability to resolve concerns in a friendly and proactive manner.
• Familiarity with front office systems and hotel billing processes is preferred.

Other information:

What You Can Look Forward To

• Day 1 Medical, Dental and Vision insurance
• Paid Parental Leave
• Vacation and Paid Time Off (PTO) with rollover
• 401(k) with company match
• Complimentary wellness tools
• Unlimited referral bonuses
• Leadership development opportunities
• Tuition reimbursement
• Discounts on hotel rooms, dining, and other travel/entertainment experiences
• Multiple hotels in each market = more opportunities