Driver Records & Compliance Coordinator

Vaco; Jacksonville (FL); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Discretionary bonuses

Medical benefits

Dental benefits

Vision benefits

401(k) plan

Job summary

Vaco is hiring an Office Assistant in Jacksonville, FL, offering a hourly wage between $20 and $25. The role supports driver-record administration, compliance checks, and reports management. Proficiency in Microsoft Office and strong data-entry skills are required.

The position requires meticulous record-keeping, ability to handle confidential information, and coordinating with Payroll for bonuses and annual awards. A fast-paced environment is expected.

Qualifications

• Strong data-entry and computer skills.
• Proficiency with Microsoft Office Suite (Word, Excel).
• Ability to maintain confidential records and handle sensitive information.
• Strong organizational and coordination abilities.

Responsibilities

• Process and maintain new-hire driver files and ensure all required documentation is complete and accurate.
• Conduct MVR, background, and PSP checks for new and existing drivers.
• Monitor and distribute reports related to expiring MVRs, DOT physicals, and driver’s licenses.
• Enter and maintain DOT-related information in AIM and TMW systems.
• Send reminders regarding annual driver bonuses and verify terminal bonus reports.
• Coordinate with the Payroll Manager to ensure accurate and timely processing of terminal bonuses.
• Coordinate and monitor quarterly random Drug & Alcohol testing, including maintaining required records and documentation.
• Coordinate all aspects of annual driver awards, including certificates, plaques, gift cards, and related materials.

Skills

Data entry

Microsoft Office

Attention to detail

Organizational skills

Communication

Tools

Microsoft Office Suite

Job description

Vaco is hiring an Office Assistant in Jacksonville, FL, offering a hourly wage between $20 and $25. The role supports driver-record administration, compliance checks, and reports management. Proficiency in Microsoft Office and strong data-entry skills are required.

The position requires meticulous record-keeping, ability to handle confidential information, and coordinating with Payroll for bonuses and annual awards. A fast-paced environment is expected.