Downtown Community Engagement Admin & Events Coordinator

York College of Pennsylvania Inc.; Hallam (PA); On-site; USD 34,000 - 48,000; Full time

Job summary

York College of Pennsylvania is seeking an Administrative Assistant for the Center for Community Engagement (CCE). The role splits time between downtown locations including the Gunter-Smith Center and Marketview Arts, serving as the primary administrative contact for community partners, visitors, faculty, and staff.

Strong calendar management and basic financial recordkeeping are essential. The position focuses on administrative support, event coordination, and collaboration across campus teams

Qualifications

• 2+ years of administrative support or front-desk experience.
• Familiarity with 25Live or similar scheduling software.
• Calendar management and basic financial recordkeeping experience.

Responsibilities

• Greet partners, visitors, and callers; manage downtown location reception.
• Manage scheduling for the Executive Director; process invoices and expense reports.
• Coordinate events with Campus Events Manager; provide on-site event support downtown.
• Coordinate logistics across campus departments to ensure smooth information flow.

Skills

Organizational skills

Communication skills

Multitasking

Evenings and weekends availability

Customer service

Travel between downtown campus

Judgement and discretion

Confidentiality

Education

2+ years administrative support experience

Tools

25Live scheduling software

Job description

York College of Pennsylvania is seeking an Administrative Assistant for the Center for Community Engagement (CCE). The role splits time between downtown locations including the Gunter-Smith Center and Marketview Arts, serving as the primary administrative contact for community partners, visitors, faculty, and staff.

Strong calendar management and basic financial recordkeeping are essential. The position focuses on administrative support, event coordination, and collaboration across campus teams