Administrative Assistant, Center for Community Engagement (PT)

York College of Pennsylvania; Hallam (PA); On-site; USD 34,000 - 48,000; Full time

Job summary

York College of Pennsylvania is seeking an Administrative Assistant for the Center for Community Engagement (CCE). The role splits time between downtown locations including the Gunter-Smith Center and Marketview Arts, serving as the primary administrative contact for community partners, visitors, faculty, and staff.

Strong calendar management and basic financial recordkeeping are essential. The position focuses on administrative support, event coordination, and collaboration across campus teams

Qualifications

• 2+ years of administrative support or front-desk experience.
• Familiarity with 25Live or similar scheduling software.
• Calendar management and basic financial recordkeeping experience.

Responsibilities

• Greet partners, visitors, and callers; manage downtown location reception.
• Manage scheduling for the Executive Director; process invoices and expense reports.
• Coordinate events with Campus Events Manager; provide on-site event support downtown.
• Coordinate logistics across campus departments to ensure smooth information flow.

Skills

Organizational skills

Communication skills

Multitasking

Evenings and weekends availability

Customer service

Travel between downtown campus

Judgement and discretion

Confidentiality

Education

2+ years administrative support experience

Tools

25Live scheduling software

Job description

Position Summary

The Administrative Assistant provides essential operational, administrative, and event support for the Center for CommunityEngagement (CCE). Splitting time between downtownlocations—including the Gunter-Smith Center and MarketviewArts—this role serves as the primary administrative point ofcontact for community partners, visitors, faculty, and staff. Theideal candidate is highly organized, detail-oriented, and skilledin calendar management, basic financial recordkeeping,cross-departmental coordination, and event logistics.

OUTCOMES

Schedule of activities remains accurate so overlap does not occur.Create positive public relations with all constituents.

Essential Functions

Administrative & Client Services 40%

• Serve as the first point of contact for the CCE; greet andwelcome community partners, guests, and callers at downtownlocations in a warm and professional manner.
• Manage scheduling for CCE Executive Director
• Process operational and programmatic invoices, receipts, andexpense reports for the Gunter-Smith Center and Marketview Arts;maintain organized records and monitor budget trackingspreadsheets.
• Maintain accurate files, manage general inbox inquiries, andkeep office spaces organized and supplied.

Event Coordination & Execution 30%

• Serve as the primary liaison with the Campus Events Manager andher team for downtown events and provide on-site coordination andsupport for downtown events as needed.
• Serve as an on-site administrative point of contact for clientsand attendees during events to ensure smooth setup and a positiveguest experience.
• Coordinate logistical details to help faculty bring students todowntown events, including arranging transportation schedules andissuing parking validations.

Collaboration & Communication 30%

• Liaise with multiple campus departments including CampusFacilities, Campus Safety, LTS, and Marketing and Communications tocoordinate logistics and services for both CCE buildings.
• Ensure smooth information flow and consistent administrativepractices between CCE staff, campus teams, and communitypartners.

Experience and Education Required

• 2+ years of administrative support, front-desk, or officeassistance experience.

• Familiarity with 25Live scheduling software or similarenterprise scheduling software, preferred.

Required Skills and Qualifications

• Basic understanding of office bookkeeping, invoice processing,and record management.
• Strong organizational skills with keen attention todetail.
• Excellent interpersonal, written, and verbal communicationskills.
• Ability to multitask and remain calm under pressure in afast-paced environment.
• Availability to work evenings and weekends as needed.
• Ability to travel between downtown campus locations(Gunter-Smith Center and Marketview Arts).
• Excellent customer service skills.
• Ability to work independently and with others and as a team tocarry out tasks successfully.
• Exercise good judgement, discretion and decision-makingskills.
• Ability to deal consistently with students, alumni, faculty,staff, and community leaders alike with courtesy, professionalismand confidentiality.

Additional Information

York College of Pennsylvania is an Equal Opportunity Employer and Non-Discriminatory . For a copy of YorkCollege's Annual Security Report, you may contact the Office ofCampus Safety or visit the website: Annual Security Report .