Administrative Officer (Director of Operations and Events)

The City University of New York; New York (NY); On-site; USD 131,000 - 141,000; Full time

Job summary

York College, part of The City University of New York, seeks an Administrative Officer to lead operations and events, guiding strategic goals and campus-wide programs in a large academic environment.

The role oversees planning, budgeting, policy development, and collaboration with IT, Facilities, and Public Safety to ensure successful events and operations across the campus. Exempt, full-time position in New York City.

Qualifications

• Bachelor's Degree and eight years' relevant experience required.
• Works with management to create short- and long-term business plans, including operational, organization, and financial aspects.
• Works with management and others to develop and implement operating policies and procedures.
• Manages the ongoing financial, operational, and staffing activities of the department.
• Manages operating budget and performs analysis and reporting to support decision-making.
• Oversees legal, safety, fiscal, and other compliance requirements.
• Oversees facilities, technology, and materials utilized in the department, coordinating with appropriate Campus services.
• Works with other Campus or University units to coordinate and plan fund-raising, grants, marketing, communications, and outreach activities.

Responsibilities

• Develop and direct strategic operational goals and implementation plans.
• Curate, facilitate and oversee event planning for various college-wide activities and the operational process.
• Develop and implement various college-wide policy including external rentals, catering policy and manual.
• Engage with perspective and current rental clients. Coordinate with IT, Facilities and Public Safety on campus wide events.
• Develop and implement a weekly calendar of college events – internal and external, including all revenue generating venues and Athletic Field.
• Work with management to reconcile deposits and all client payments.
• Oversee special events, such as Commencement, Gala and other high profile events, in conjunction with other staff.
• Performs related duties as assigned.

Education

Bachelor's Degree

Job description

POSITION DETAILS

York College, founded in 1966, is a center of academic excellence in the heart of Jamaica, Queens. One of the eleven senior colleges in the City University of New York, the College’s mission is to enrich students' lives by fostering an environment where they’ll grow into passionate and engaged learners.

York’s academic programs are housed in three schools: The School of Arts & Sciences, The School of Business and Information Systems, and The School of Health Sciences and Professional Programs. Over sixty baccalaureate programs from across a variety of disciplines, including accounting, aviation management, business, computer science, journalism, social work, teacher education, a dual BS/MS degree in Occupational Therapy, and one of the top-ranked nursing programs in New York State, provide students with opportunities to study liberal arts, sciences, and professional programs. The College also offers six graduate programs: Aviation Management, Clinical Trials Management, Pharmaceutical Science and Business, Physician Assistant, Social Work and Nursing Education.

Located in Queens, the most ethnically diverse county in New York State, the College enrolls 7,000 students from over 95 nations. Nine out of ten students are members of a racial/ethnic minority group, and more than half of undergraduates are the first in their families to pursue higher education.

The College’s 50-acre campus encompasses seven buildings, including science and computer labs, music and television studios, a Performing Arts Center, and a Health and Physical Education Center. The College recently completed seven major construction projects, with more scheduled for the future. In addition, its neighborhood is at the center of a renaissance fueled by economic revitalization.

York College is committed to fostering integrity, diversity, intellectual discovery, and civic engagement to benefit its students, the community, and the world.

Reporting and Responsibilities

Reporting to the Vice President for Finance and Administration, the Administrative Officer (Director of Operations and Events) will provide leadership and operational oversight as well as directing operations, events, outreach and development.

• Develop and direct strategic operational goals and implementation plans.
• Curate, facilitate and oversee event planning for various college-wide activities and the operational process.
• Develop and implement various college-wide policy including external rentals, catering policy and manual.
• Engage with perspective and current rental clients. Coordinate with IT, Facilities and Public Safety on campus wide events.
• Develop and implement a weekly calendar of college events – internal and external, including all revenue generating venues and Athletic Field.
• Work with management to reconcile deposits and all client payments.
• Oversee special events, such as Commencement, Gala and other high profile events, in conjunction with other staff.
• Performs related duties as assigned.

Qualifications

Bachelor's Degree and eight years' relevant experience required.

CUNY Title Overview

As a senior staff member in a large academic or administrative department, division, or school, manages operations and administration, participates in planning and setting priorities, and oversees related projects to ensure their success.

• Works with management to create short- and long-term business plans, including operational, organization, and financial aspects.
• Works with management and others to develop and implement operating policies and procedures.
• Manages the ongoing financial, operational, and staffing activities of the department.
• Manages operating budget and performs analysis and reporting to support decision-making.
• Oversees legal, safety, fiscal, and other compliance requirements.
• Oversees facilities, technology, and materials utilized in the department, coordinating with appropriate Campus services.
• Works with other Campus or University units to coordinate and plan fund-raising, grants, marketing, communications, and outreach activities.
• Independently carries out a portfolio of responsibilities under the department's purview, such as managing committees, securing approvals, and providing communications.
• Performs related duties as assigned.

Job Title Name

Administrative Officer

CUNY TITLE

Higher Education Officer

FLSA

Exempt

Compensation and Benefits

$130,755 - $141,325 - Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CLOSING DATE

November 30, 2026 (Job posting will be removed at 12am)

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

York College/CUNY is an EEO/AA/IRCA/ADA Employer. CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

32717

Location

York College