DOT Highway Paving Project Coordinator

National Association of Women in Construction; Palmer (MA); Hybrid; USD 62,000 - 68,000; Full time

Job summary

Peckham Industries in Palmer, MA, is seeking a Construction Project Coordinator to support Project Managers and Superintendents on MA and CT DOT heavy highway asphalt paving projects. You will maintain documentation, track materials, monitor costs, and ensure alignment with schedule and budget.

This role requires strong organizational and communication skills, the ability to read plans, and willingness to travel to job sites.

Qualifications

• 13 years of construction, project coordination, or related experience preferred
• Working knowledge of construction operations, specifications, and project workflows (DOT experience preferred)
• Strong analytical and problem-solving skills with attention to detail
• Bachelor's degree in Construction Management, Engineering, or related field, or equivalent work experience preferred.
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with construction management software (e.g., Procore, HCSS, Viewpoint) preferred
• Excellent organizational, time management, and prioritization skills in a fast-paced environment
• Strong written and verbal communication skills, with the ability to coordinate effectively between field and office teams
• Ability to read and interpret construction plans, specifications, and contract documents
• Demonstrated ability to manage multiple tasks and deadlines with accuracy
• Valid drivers license and ability to travel to job sites as needed
• Authorized to work in the U.S.

Responsibilities

• Define scope, timelines, and execution requirements by reviewing plans and technical documents.
• Monitor project costs and progress, identify variances, and support corrective actions.
• Maintain accurate project records by controlling documentation and keeping files audit-ready.
• Manage RFIs and submittals to enable timely decisions between field teams and design stakeholders.
• Assist in developing and distributing detailed project schedules.
• Coordinate permits and support administrative requirements to keep projects moving.
• Coordinate and negotiate change orders with clear documentation.
• Lead and document weekly owner meetings, capturing decisions and actions.
• Support site safety initiatives and ensure environmental documentation.
• Assist subcontractor billings and pay applications aligned with progress.
• Manage CBYD tickets to support safe excavation activities.

Skills

Analytical thinking

Attention to detail

Communication skills

Time management

Team coordination

Problem solving

Education

Bachelor's degree in Construction Management, Engineering, or related field

Tools

Procore

HCSS

Viewpoint

Microsoft Office

Excel

Job description

Peckham Industries in Palmer, MA, is seeking a Construction Project Coordinator to support Project Managers and Superintendents on MA and CT DOT heavy highway asphalt paving projects. You will maintain documentation, track materials, monitor costs, and ensure alignment with schedule and budget.

This role requires strong organizational and communication skills, the ability to read plans, and willingness to travel to job sites.