Project Coordinator

ViziRecruiter,LLC.; New York (NY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Peckham Industries Inc. is seeking a Project Coordinator to ensure accurate documentation, material quantities, and cost tracking while coordinating between field and office teams.

The role emphasizes efficiency, compliance, and alignment with schedule and budget objectives in heavy highway asphalt paving projects. Responsibilities include reviewing plans, monitoring costs, maintaining records, managing RFIs and submittals, and assisting in schedules.

Qualifications

• 1-3 years' construction experience, preferred.
• Analytical and problem-solving skills.
• Excellent organizational, time management, leadership, and decision-making skills.
• Authorized to work in the U.S.

Responsibilities

• Review plans and technical documents to define scope, timelines, and execution requirements.
• Drive financial and schedule performance by actively monitoring project costs and progress, identifying variances, and supporting corrective actions.
• Maintain accurate and accessible project records by controlling documentation and ensuring all files are current, organized, and audit-ready.
• Facilitate timely decision-making by managing RFIs and submittals, ensuring prompt resolution between field teams and design stakeholders.
• Support on-time project delivery by assisting in the development and distribution of detailed, actionable project schedules.
• Enable project readiness and compliance by coordinating permits and supporting administrative requirements to keep projects moving forward.
• Protect project profitability by coordinating, preparing, and negotiating change orders with clear documentation and stakeholder alignment.
• Promote transparency and accountability by leading and documenting weekly owner meetings, capturing key decisions and action items.
• Strengthen a culture of safety and compliance by supporting site safety initiatives and ensuring proper environmental documentation and coordination.
• Assist with subcontractor billings and pay applications in alignment with project progress.

Skills

Construction operations knowledge

Analytical and problem-solving

Organizational and time management

Leadership and decision-making

Education

Bachelor's degree or relevant experience

Job description

Introduction

Peckham Industries Inc. (PII) has been a family run business since 1924 and we believe our "family by choice" ethos delivers value as the trusted supplier of construction materials, products, and services in the communities we serve. Through our extensive network of hot mix asphalt and ready-mix concrete plants, quarries, and liquid asphalt terminals, PII delivers the highest quality materials and custom solutions to thousands of road construction and road maintenance customers.

Overview

The Project Coordinator will ensure accurate project documentation, material quantities, and cost tracking while facilitating communication between field and office teams. The Project Coordinator plays a key role in maintaining project efficiency, compliance, and alignment with schedule and budget objectives. This position supports projects within the Heavy Highway Asphalt Paving industry.

Responsibilities

• Results matter. Ensure project clarity and alignment by reviewing plans and technical documents to define scope, timelines, and execution requirements.
• Measurement. Drive financial and schedule performance by actively monitoring project costs and progress, identifying variances, and supporting corrective actions.
• Determined. Maintain accurate and accessible project records by controlling documentation and ensuring all files are current, organized, and audit-ready.
• Committed to serve. Facilitate timely decision-making by managing RFIs and submittals, ensuring prompt resolution between field teams and design stakeholders.
• Dedication. Support on-time project delivery by assisting in the development and distribution of detailed, actionable project schedules.
• Obligated. Enable project readiness and compliance by coordinating permits and supporting administrative requirements to keep projects moving forward.
• Efficiency. Protect project profitability by coordinating, preparing, and negotiating change orders with clear documentation and stakeholder alignment.
• Transparency and learning. Promote transparency and accountability by leading and documenting weekly owner meetings, capturing key decisions and action items.
• Protect family and friends. Strengthen a culture of safety and compliance by supporting site safety initiatives and ensuring proper environmental documentation and coordination.
• Our word is our bond. Ensure accurate financial reporting by assisting with subcontractor billings and pay applications in alignment with project progress.
• Ownership and caring. Maintain uninterrupted field operations by managing and assigning CBYD tickets to support safe and efficient excavation activities.

Requirements

• 1-3 years' construction experience, preferred.
• Knowledge of construction operations and specifications.
• Analytical and problem-solving skills.
• A Bachelor's degree or relevant experience, preferred.
• Proficient computer skills.
• Excellent organizational, time management, leadership, and decision-making skills.
• Authorized to work in the U.S.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The actual rate or salary offered will be determined based on job-related factors, including relevant experience, education, qualifications, skills, and other legitimate business considerations, consistent with applicable law and the Company's compensation practices.

Travel:

On-Site Visits: Frequent travel to construction sites is essential, with potential travel ranging from 40% to 100% during the peak season, depending on project needs.

Office Reporting: During the off-season, the Project Coordinator will primarily work from the office, with occasional field visits to assess the scope of work for upcoming bids. Travel during this period is expected to be between 0% to 40%.

Work Environment/Physical Demands:

The position offers a hybrid work environment, encompassing both office-based responsibilities and fieldwork at construction sites. Heavy work that includes moving objects up to 50 lb. or more. This position works on or near moving mechanical parts and loud equipment. Requires the ability to sit or stand for long periods of time as well as lifting, pulling, bending, kneeling, squatting, climbing, walking, reaching, driving, and repetitive motion.

Values:

At Peckham, you will experience our values wherever you work: corporate offices, plants, quarries, or paving operations. We share a common set of values - safety, integrity, dedication, and efficiency which are embedded in how we show up every day. Ours is a culture where we protect family and friends, our word is our bond, we are committed to serve and results matter. Our values are the foundation of our growth, and we believe will pave the way for future success.