Construction Project Coordinator (Palmer)

ViziRecruiter,LLC.; Palmer (MA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Peckham Industries Inc. is seeking a Project Coordinator to support DOT heavy highway asphalt paving projects in MA and CT, ensuring documentation, material tracking, and cost monitoring.

You will bridge field and office teams to keep projects compliant with schedules and budgets. The role emphasizes reviewing plans, managing RFIs and submittals, maintaining audit-ready records, and coordinating permits and change orders to protect profitability while supporting safety and environmental

Qualifications

• 1–3 years of construction, project coordination, or related experience preferred.
• Working knowledge of construction operations, specs, and workflows (DOT experience preferred).
• Strong analytical and problem-solving skills with attention to detail.
• Bachelor’s degree in Construction Management, Engineering, or related field, or equivalent work experience preferred.
• Proficiency in Microsoft Office; experience with Procore, HCSS, Viewpoint preferred.
• Excellent organizational, time-management, and prioritization skills in a fast-paced environment.
• Strong written and verbal communication skills, with the ability to coordinate between field and office teams.
• Ability to read and interpret construction plans, specs, and contract documents.
• Demonstrated ability to manage multiple tasks and deadlines with accuracy.
• Valid driver’s license and ability to travel to jobsites as needed.
• Authorized to work in the U.S.

Responsibilities

• Review plans and technical documents to define scope, timelines, and execution requirements.
• Drive financial and schedule performance by monitoring costs and progress, identifying variances, and supporting corrective actions.
• Maintain accurate and audit-ready project records by controlling documentation.
• Facilitate timely decision-making by managing RFIs and submittals with field and design stakeholders.
• Assist in developing and distributing detailed, actionable project schedules.
• Coordinate permits and administrative requirements to keep projects moving forward.
• Protect project profitability by coordinating, preparing, and negotiating change orders with stakeholders.
• Lead weekly owner meetings and document key decisions and actions.
• Support site safety initiatives and environmental documentation coordination.
• Assist with subcontractor billings and pay applications in alignment with project progress.
• Ensure uninterrupted field operations by assigning CBYD tickets for excavation activities.

Skills

Analytical skills

Problem solving

Organization

Time management

Communication

Reading plans

Multitasking

Travel readiness

Driver's license

Education

Bachelor's degree in Construction Management/Engineering

Tools

Procore

HCSS

Viewpoint

Microsoft Office

Job description

Introduction

Peckham Industries Inc. (PII) has been a family run business since 1924 and we believe our “family by choice” ethos delivers value as the trusted supplier of construction materials, products, and services in the communities we serve. Through our extensive network of hot mix asphalt and ready‑mix concrete plants, quarries, and liquid asphalt terminals, PII delivers the highest quality materials and custom solutions to thousands of road construction and road maintenance customers.

Overview

The Project Coordinator supports Project Managers and Superintendents in the successful delivery of MA and CT DOT heavy highway asphalt paving projects. This role ensures accurate project documentation, material tracking, and cost monitoring while facilitating communication between field and office teams. The Project Coordinator plays a key role in maintaining project efficiency, compliance, and alignment with schedule and budget objectives.

Responsibilities

• Results matter. Ensure project clarity and alignment by reviewing plans and technical documents to define scope, timelines, and execution requirements.
• Measurement. Drive financial and schedule performance by actively monitoring project costs and progress, identifying variances, and supporting corrective actions.
• Determined. Maintain accurate and accessible project records by controlling documentation and ensuring all files are current, organized, and audit‑ready.
• Committed to serve. Facilitate timely decision‑making by managing RFIs and submittals, ensuring prompt resolution between field teams and design stakeholders.
• Dedication. Support on‑time project delivery by assisting in the development and distribution of detailed, actionable project schedules.
• Obligated. Enable project readiness and compliance by coordinating permits and supporting administrative requirements to keep projects moving forward.
• Efficiency. Protect project profitability by coordinating, preparing, and negotiating change orders with clear documentation and stakeholder alignment.
• Transparency and learning. Promote transparency and accountability by leading and documenting weekly owner meetings, capturing key decisions and action items.
• Protect family and friends. Strengthen a culture of safety and compliance by supporting site safety initiatives and ensuring proper environmental documentation and coordination.
• Our word is our bond. Ensure accurate financial reporting by assisting with subcontractor billings and pay applications in alignment with project progress.
• Ownership and caring. Maintain uninterrupted field operations by managing and assigning CBYD tickets to support safe and efficient excavation activities.

Requirements

• 1–3 yearsof construction, projectcoordination, or related experience preferred
• Working knowledge of construction operations, specifications, and project workflows (DOT experience preferred)
• Strong analytical and problem‑solving skills with attention to detail
• Bachelor’s degree in Construction Management, Engineering, or related field, or equivalent work experience preferred.
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with construction management software (e.g., Procore, HCSS, Viewpoint) preferred
• Excellent organizational, time‑management, and prioritization skills in a fast‑paced environment
• Strong written and verbal communication skills, with the ability to coordinate effectively between field and office teams
• Ability to read and interpret construction plans, specifications, and contract documents
• Demonstrated ability to manage multiple tasks and deadlines with accuracy
• Valid driver’s license and ability to travel to jobsites as needed
• Authorized to work in the U.S.

OtherDuties:

Pleasenotethisjobdescriptionisnotdesignedtocoverorcontainacomprehensivelistingofactivities,dutiesorresponsibilitiesthatarerequiredoftheemployeeforthisjob.Duties,responsibilities,andactivitiesmaychangeatanytimewithorwithoutnotice.

Travel:

On‑SiteVisits: Frequent travel to construction sites is essential, with potential travel ranging from 40% to 100% during the peak season, depending on project needs.

OfficeReporting: During the off‑season, the Project Coordinator will primarily work from the office, with occasional field visits to assess the scope of work for upcoming bids. Travel during this period is expected to be between 0% to 40%.

WorkEnvironment/PhysicalDemands:

The position offers a hybrid work environment, encompassing both office‑based responsibilities and fieldwork at construction sites. Heavy work that includes moving objects up to 50 lb. or more. This position works on one near moving mechanical parts and loud equipment. Requires the ability to sit or stand for long periods of time as well as lifting, pulling, bending, kneeling, squatting, climbing, walking, reaching, driving, and repetitive motion.