Donor Operations & Prospect Research Coordinator

Miami Music Project; Miami (FL); On-site; USD 53,000 - 55,000; Full time

Job summary

Miami Music Project is seeking a Development Coordinator to enhance fundraising operations, donor engagement, and data integrity across the organization. You will manage donor records, prepare reports, and support annual giving, grants, and cross-department fundraising initiatives.

The role emphasizes research, relationship-building, and timely gift processing to advance the organization's mission. The position collaborates with Institutional Giving & Partnerships, Finance, Marketing, and

Qualifications

• Bachelor’s degree or equivalent professional experience.
• Three or more years of experience in development, fundraising, nonprofit administration, or related work.
• Strong organizational and project management skills.
• Excellent written and verbal communication.
• Experience with Microsoft Office and Google Workspace.
• Ability to manage multiple priorities with accuracy and professionalism.

Responsibilities

• Maintain accurate donor records, gift processing, acknowledgments, and database integrity.
• Coordinate donor correspondence, stewardship activities, and recognition efforts.
• Prepare donor reports, mailing lists, fundraising materials, and meeting packets.
• Identify and research mid-level and major donor prospects, conduct wealth screening, relationship mapping, and Board connection research.
• Maintain prospect pipelines, donor histories, and CRM records to ensure development staff have timely and actionable information.
• Support donor portfolio management through research, reporting, and follow-up tracking.
• Draft and coordinate execution of annual appeals and related donor communications.
• Manage donation receipts, acknowledgement letters, stewardship reminders, donor recognition, and related tracking.
• Prepare donor reports, mailing lists, and other materials that support cultivation and fundraising.

Skills

Organization

Attention to Detail

Research

Analytical Thinking

Communication

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Google Workspace

Job description

Miami Music Project is seeking a Development Coordinator to enhance fundraising operations, donor engagement, and data integrity across the organization. You will manage donor records, prepare reports, and support annual giving, grants, and cross-department fundraising initiatives.

The role emphasizes research, relationship-building, and timely gift processing to advance the organization's mission. The position collaborates with Institutional Giving & Partnerships, Finance, Marketing, and