Donor Operations & Events Specialist

Riverview School; East Sandwich (MA); On-site; USD 30,307 - 41,328; Full time

Job summary

Riverview School on Cape Cod seeks an Advancement Operations Coordinator to handle gifts processing, donor records, and daily Advancement office operations. You’ll interact with donors and families with professionalism, supporting special events and ensuring timely receipts and reports.

The role emphasizes accuracy, discretion, and collaboration, with duties ranging from gift processing to Gala support and budget assistance; some evenings/weekends required.

Qualifications

• 1–3 years of experience in development operations, gift processing, database administration, or nonprofit administration.
• Experience with donor database and event platforms (Veracross and Greater Giving preferred).
• Detail-oriented with strong logistical and organizational skills.
• Ability to manage multiple deadlines while maintaining a warm, personal touch with donors, families, and the school community.
• Flexibility to work some evenings and weekends around major events.
• Genuine enthusiasm for Riverview’s students and mission.
• Event support experience is a plus.

Responsibilities

• Process gifts—including checks, online gifts, stock, matching gifts, and auction payments—and produce donor acknowledgement letters and tax receipts in a timely manner.
• Maintain the donor database so that it remains clean, accurate, and trustworthy; reconcile gift records with the Business Office and pull reports that support the team’s strategic decision‑making.
• Serve as the primary point of contact for Advancement systems, tools, and shared calendars; assist with budget tracking; manage the logistics behind mailings and fundraising appeals.
• Identify process inefficiencies and work collaboratively with the team to improve them.
• Provide administrative support to Family Education & Support programming.
• Manage guest lists, invitations, RSVPs, and registrations for events such as Opening Weekend, Fall Family Weekend, Transition Weekend conference, Regional Receptions, and the Annual Fundraising Gala.
• Support the Gala auction from item intake through night‑of checkout and payment processing, build event timelines, coordinate vendors and volunteers, and serve as a calm, can‑do presence on event days.
• Complete event follow‑through, including collecting payments, reconciling revenue, and ensuring donors are thanked.
• Perform other duties as assigned by the Director of Advancement in support of the department’s goals.

Skills

Detail-oriented

Strong organizational skills

Donor relations

Deadline management

Mission-driven

Evenings/weekends availability

Development operations experience

Education

High School / Trade School degree preferred

Tools

Veracross

Greater Giving

Job description

Riverview School on Cape Cod seeks an Advancement Operations Coordinator to handle gifts processing, donor records, and daily Advancement office operations. You’ll interact with donors and families with professionalism, supporting special events and ensuring timely receipts and reports.

The role emphasizes accuracy, discretion, and collaboration, with duties ranging from gift processing to Gala support and budget assistance; some evenings/weekends required.