Advancement Services Coordinator

The Catholic Diocese of Trenton; Lawrence Township (NJ); On-site; USD 50,000 - 70,000; Full time

Job summary

The Catholic Diocese of Trenton is seeking an Advancement Services Coordinator to provide administrative and database support for the Office of Advancement. You will manage donor records, process gifts, and generate reports using Raiser's Edge.

This role requires 2+ years in fundraising software, strong writing and interpersonal skills, and meticulous data maintenance. A bachelor's degree is required, with a non-supervisory, individual-contributor role in a Catholic school setting.

Qualifications

• Bachelor's degree required.
• A minimum of 2 years of experience with fundraising/development database software required, with mandatory proficiency in Raiser's Edge.
• Experience with prospect research software, such as Wealth Engine, preferred.

Responsibilities

• Maintain proficiency in Raiser's Edge to support day-to-day database operations, gift entry, and reporting needs.
• Enter gifts, process acknowledgements, and run weekly reports.
• Support database maintenance for Annual Fund, major gifts, and capital campaign gifts.
• Create profiles to import constituent data, including education, employment, and relationships.
• Maintain accurate donor records and generate queries/reports for the Advancement team.
• Assist with data migration and communication efforts.
• Support portfolio/prospect management systems and tracking of fundraising metrics.
• Assist with prospect research and compilation of wealth-screening data.
• Support donor recognition activities and production of the annual report of gifts.

Skills

Excellent writing

Interpersonal skills

Attention to detail

Time management

Education

Bachelor's degree

Tools

Raiser's Edge

Wealth Engine

Microsoft Word

Microsoft Excel

Job description

Title: Advancement Services Coordinator

Department: Advancement

Reports To: Head of School

Classification: Exempt/ 12 months, Full-Time

Position Summary

The Advancement Services Coordinator provides administrative and database support for the Office of Advancement, including gift entry and stewardship, database maintenance and reporting, prospect research support, and department bill processing. This position works closely with the Advancement team to ensure accurate, well-maintained donor records and reliable data to support fundraising initiatives.

This position requires a highly organized, detail-oriented self-starter who is able to work with ambiguity and serve as a collegial, collaborative partner within the school community. Must demonstrate confidence and poise in interactions with donors and volunteers. This is a non-supervisory, individual-contributor role.

Key Responsibilities

• Maintain proficiency in Raiser's Edge (mandatory) to support day-to-day database operations, gift entry, and reporting needs.
• Accurately enter gifts process gift acknowledgements and run weekly reports.
• Support database maintenance activities, including updates related to the Annual Fund appeal, major gifts, and capital campaign gifts.
• Create profiles to import incoming constituent data for students and parents, including education, employment, and relationships, using Importomatic.
• Maintain accurate and up-to-date constituent records.
• Generate queries and reports as needed to support the Advancement team.
• Assist with communication and ongoing data migration efforts.
• Provide administrative support for portfolio and prospect management systems, and assist in tracking strategic metrics that serve as a dashboard of fundraising performance indicators, in coordination with Director of Annual Giving.
• Assist with prospect research, including web research, prospect identification, and analytics; compile prospect lists based on wealth screening data.
• Support donor recognition practices, including assisting with production of the annual report of gift recognition, editing for the ND Journal
• Assist with donor recognition and cultivation/stewardship activities and events.

Key Skills/Attributes

• Mandatory proficiency in Raiser's Edge donor database software
• Excellent writing and interpersonal skills
• Computer proficient with knowledge of Microsoft Word and Excel
• Great attention to detail
• Strong organizational and time-management skills

Education And Experience Requirements

• Bachelor's degree required.
• A minimum of 2 years of experience with fundraising/development database software required, with mandatory proficiency in Raiser's Edge.
• Experience with prospect research software, such as Wealth Engine, preferred.

Other

A background and fingerprint report will be conducted and submitted to State authorities as required by law for all personnel working within a school environment. Must be willing to undergo Catholic Diocese VIRTUS certification.