Advancement Fiscal Operations Coordinator

Commonwealth of VA Careers; Hampton (VA); On-site; USD 55,000 - 60,000; Full time

Job summary

Virginia Peninsula Community College is seeking a Fiscal Operations Coordinator to manage day-to-day fiscal administration for the Educational Foundation and Office of Advancement, reporting to the Associate Vice President for Advancement. This role tracks expenditures, processes purchase orders, and ensures donor-restriction compliance.

The position requires strong communication, discretion with confidential information, and the ability to work independently or with a small team in a

Qualifications

• Knowledge of donor/constituent database management systems, preferably Raiser's Edge or a comparable CRM.
• Budget tracking, purchase order processing, and vendor coordination.
• Written and verbal communication, including drafting donor correspondence, gift acknowledgments, and Board meeting materials.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and general office technology.
• Ability to organize and manage multiple deadlines and competing priorities accurately.
• Discretion and confidentiality regarding donor, financial, and personnel information.
• Strong customer service to donors, vendors, Board members, and campus visitors.
• Ability to work independently and collaboratively in a small-team, deadline-driven environment.

Responsibilities

• Track and reconcile Foundation expenditures against approved budgets.
• Ensure spending complies with donor restrictions, grant terms, and Foundation policy.
• Process purchase requests and purchase orders and coordinates with vendors.
• Record, acknowledge, and report charitable gifts in the Foundation’s donor database.
• Coordinate Foundation Board meeting logistics (scheduling, agendas, minutes, action items).
• Maintain organized financial and donor records; greet visitors and handle general office correspondence.
• Provide administrative and fiscal support for annual giving campaigns and fundraising events.
• Handle confidential donor, financial, and personnel information with sound judgment.

Skills

Donor database management

Budget tracking

Purchase orders

Vendor coordination

Written & verbal communication

Microsoft Office

Deadline management

Discretion & confidentiality

Customer service

Independent & collaborative work

Tools

Raiser's Edge

CRM systems

Microsoft Office suite

Job description

Virginia Peninsula Community College is seeking a Fiscal Operations Coordinator to manage day-to-day fiscal administration for the Educational Foundation and Office of Advancement, reporting to the Associate Vice President for Advancement. This role tracks expenditures, processes purchase orders, and ensures donor-restriction compliance.

The position requires strong communication, discretion with confidential information, and the ability to work independently or with a small team in a