Donor Events & Development Coordinator

Instituto; San Francisco (CA); On-site; USD 50,000 - 58,000; Full time

Job summary

Reproductive Freedom for All seeks a Development Special Events Associate to provide essential administrative support for our Strategic Engagement and Special Events team in the San Francisco Bay Area. You will coordinate Leadership Council activities, manage donor communications, and ensure accurate event data across systems.

This full-time, non-exempt role emphasizes attention to detail, excellent communication, and collaboration with the Development Team.

Qualifications

• 2–4 years of experience in event planning, fundraising, nonprofit development, donor relations, or a related field.
• Deep attention to detail.
• Strong interpersonal and written communication skills.
• Experience with Canva, Google Sheets/Excel, Google Docs/Word, and Google Forms.
• Experience managing high-stress events.

Responsibilities

• Provide onsite administrative and project coordination support for the Strategic Engagement and Special Events team.
• Create graphics and event materials for events and provide design support to the Development Team as needed.
• Coordinate the special event donor acknowledgement process to ensure timely and accurate stewardship following events.
• Assist with the planning and execution of pre- and post-event activities, including regular Host Committee or Leadership Council meetings; onsite attendance required.
• Coordinate and maintain event-related data, including invitation lists, fundraising revenue, donor records and profiles, and reporting – in external spreadsheets and database systems.
• Draft, proof and distribute event communications, including invitations, event reminders, acknowledgments etc. via mail merge systems.
• Enter and maintain event information, donor interactions, solicitations and attendance records in the donor database.
• Coordinate with the digital team on event registration pages, online communications and event related web content.
• Serve as a primary staff liaison for the Peninsula and San Francisco Leadership Councils – supporting meeting coordination and communications.
• Support the coordination for all logistical aspects for our signature and special events programming – including vendor management, event timelines, registration and on-site support.
• Prepare and organize agendas, briefing materials, donor profiles, event materials etc. for Leadership Council Meetings and other volunteer led gatherings.
• Support targeted donor outreach efforts by preparing draft emails, call sheets, acknowledgments, briefs, follow-up materials etc. as needed.
• Coordinate the recruitment, scheduling, and training of staff volunteers to support event execution.
• Assist with post-event reconciliation, reporting and analysis to support future event planning and fundraising efforts.
• Additional duties may be assigned consistent with the responsibilities and qualifications in this job description.

Skills

Event planning

Donor relations

Communication

Organizational skills

Multitasking

Volunteer coordination

Tools

Canva

Google Sheets

Google Docs

Excel

CRM databases

Job description

Reproductive Freedom for All seeks a Development Special Events Associate to provide essential administrative support for our Strategic Engagement and Special Events team in the San Francisco Bay Area. You will coordinate Leadership Council activities, manage donor communications, and ensure accurate event data across systems.

This full-time, non-exempt role emphasizes attention to detail, excellent communication, and collaboration with the Development Team.