Donor Events & Data Coordinator for Youth Programs

Boys and Girls Club of the Northern Plains; Brookings (SD); On-site; USD 36,000 - 48,000; Full time

Job summary

The Boys and Girls Club of the Northern Plains is seeking a Resource Development Events & Data Coordinator in Brookings to provide essential administrative support to the Resource Development team. You will manage donor data within My ClubHub, handle communications, and assist with fundraising operations and event coordination across multiple Club sites.

You will lead planning and execution of signature events, maintain donor records, support stewardship efforts, and collaborate with marketing

Qualifications

• High school diploma required; associate degree or relevant coursework in business, communications, nonprofit management, or related field preferred.
• Strong organizational skills with exceptional attention to detail.
• Experience working with databases, spreadsheets, and donor management systems preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Maintain accurate donor and pledge records within the CRM system (My ClubHub), including data entry, updates, reporting, and data cleanup.
• Track donations, pledges, campaign activity, and stewardship actions.
• Support recordkeeping for donor stewardship plans and the resource development calendar.
• Ensure donor data integrity and adherence to internal data standards.
• Prepare and process donor thank-you letters, pledge confirmations, and acknowledgment communications.
• Assist with donor solicitation letters and pledge requests.
• Coordinate donor and development-related mailings.
• Support donor recognition efforts, including spotlights and stewardship communications.
• Plan, organize, and execute all aspects of events, including timelines, logistics, vendor coordination, and on-site support.
• Provide administrative and logistical support for fundraising campaigns and initiatives.
• Assist with preparation, tracking, and follow-up for fundraising activities.
• Support stewardship plans for individual donors and corporate partners.
• Collaborate with the marketing team to provide accurate donor data and content for newsletters and reports.
• Assist in the development of quarterly newsletters, donor spotlights, and development updates.
• Help manage timelines and materials aligned with the resource development calendar.
• Support promotion and communication efforts related to special events.
• Provide scheduling, coordination, and project support to the Regional Director(s) of Development, Administrative Team, and CEO.
• Assist with internal reporting, documentation, and data requests related to fundraising and development.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Discretion with confidential info

Time management

Cross-functional collaboration

Education

High school diploma

Associate degree or relevant coursework in business/communications/nonprofit management

Tools

My ClubHub CRM

Microsoft Office

Job description

The Boys and Girls Club of the Northern Plains is seeking a Resource Development Events & Data Coordinator in Brookings to provide essential administrative support to the Resource Development team. You will manage donor data within My ClubHub, handle communications, and assist with fundraising operations and event coordination across multiple Club sites.

You will lead planning and execution of signature events, maintain donor records, support stewardship efforts, and collaborate with marketing