Donor Engagement & Projects Coordinator - Hybrid

Oregon Health & Science University Foundation; Portland (ME); Hybrid; USD 51,000 - 59,000; Full time

Benefits offered by this job

Medical and dental insurance

Pension plan

Paid vacation

Holidays and PTO

Professional development

Hybrid work

Job summary

Oregon Health & Science University Foundation is seeking a Development Specialist to provide administrative, project coordination, and donor engagement support for the Community Programs team. You will work with donors, volunteers, faculty, and colleagues to coordinate projects, prepare briefing materials, and maintain donor data in a hybrid work environment.

Key duties include calendar management for the Managing Sr.

Qualifications

• 2+ years of experience in an administrative support function
• Experience with project coordination
• Event fundraising experience preferred
• Foundation, healthcare, or university experience preferred
• Experience working in Salesforce or another CRM preferred

Responsibilities

• Maintain the Managing Sr. Director of Development's calendar by planning and scheduling meetings, conferences, travel, and project/work time
• Assist with proactive meeting preparedness for the Community Programs team, including drafting agendas and briefing materials, taking and distributing notes, and tracking follow-up steps
• Support the Community Programs team's administrative needs, which may include calendaring, invoice processing, reporting, database entry, and maintaining and managing donor and prospect data
• Respond to internal and external inquiries and route messages in an appropriate and timely manner
• Oversee other administrative tasks as assigned for the Community Programs team
• Provide dedicated project support for the Community Programs team
• Document and create processes for the unit's development activity and drive the execution of these items in collaboration with Community Programs team members
• Manage complex mailing projects for community partners
• Coordinate with other Foundation departments to execute on events and projects related to the Community Programs team
• Support Community Programs team members in meeting preparedness and follow-up, including gathering necessary support and briefing material, elevating key background and strategy points to development leadership as needed, and disseminating assignments after meetings and tracking follow-up steps
• Analyze and synthesize large amounts of information from development officers, research team members, and other sources, elevating key background and strategy points to development team members as needed
• As appropriate, represent the Foundation with potential donors, current donors, OHSU and Foundation colleagues, volunteers, and community members at events

Skills

Project management

Organizational skills

Attention to detail

Communication skills

CRM experience

Tools

Salesforce

Microsoft Office

Outlook

Excel

Word

Job description

Oregon Health & Science University Foundation is seeking a Development Specialist to provide administrative, project coordination, and donor engagement support for the Community Programs team. You will work with donors, volunteers, faculty, and colleagues to coordinate projects, prepare briefing materials, and maintain donor data in a hybrid work environment.

Key duties include calendar management for the Managing Sr.