Donor Data & Fundraising Systems Coordinator

Planned Parenthood of Delaware; Wilmington (DE); On-site; USD 32,000 - 34,000; Full time

Job summary

Planned Parenthood of Delaware seeks a Development and Database Coordinator to manage donor records, reconcile donations, and analyze fundraising data. You will standardize data entry, create reports, and support annual giving, major gifts, grants, and events.

Working under the Development & Communications Director, you will collaborate with multiple departments, ensure accurate records, and maintain efficient processes across External Affairs. Some travel and irregular hours may apply.

Qualifications

• Associate/Bachelor’s degree in Non-profit Administration/Management, Information Systems, and/or Non-Profit Organization, preferred
• One-Two years’ experience in database management, data administration, development, operations, or a related field
• Proficiency in Microsoft Office, Excel, data analysis and report generation
• Experience working with donor databases; DonorPerfect preferred
• Proficiency in data integrity, record keeping, reporting, and process improvement preferred
• Strong verbal and written communication skills
• Ability to multi-task, set priorities, and organize large quantities of information and materials
• Project management skills preferred
• Detail oriented

Responsibilities

• Coordinate all aspects of Agency donor database, including report generation, design, and analysis
• Reconcile monthly donations in collaboration with Finance Department and resolve discrepancies
• Standardize data entry and conduct regular data audits to monitor errors and duplicates
• Maintain segmented donor lists to support targeted fundraising campaigns and revenue analysis
• Support the External Affairs Department with development databases, fundraising platforms, and project technology
• Provide administrative and system support for donor acknowledgement, gift documentation, and stewardship
• Manage aspects of Annual Campaign, including donor lists and tracking responses
• Support donor cultivation activities with giving history analysis and prospect research
• Coordinate Agency bulk mailing related to External Affairs, including list prep and mail merges
• Assist with the volunteer program, retention, communication, and workflow
• Support External Affairs department in community events

Skills

Database management

Data analysis

Report generation

Communication

Project management

Attention to detail

Multi-tasking

Donor records stewardship

Education

Associate’s degree in Non-profit Administration/Management

Bachelor’s degree in Information Systems

Tools

DonorPerfect

Microsoft Outlook

Microsoft Excel

Job description

Planned Parenthood of Delaware seeks a Development and Database Coordinator to manage donor records, reconcile donations, and analyze fundraising data. You will standardize data entry, create reports, and support annual giving, major gifts, grants, and events.

Working under the Development & Communications Director, you will collaborate with multiple departments, ensure accurate records, and maintain efficient processes across External Affairs. Some travel and irregular hours may apply.