Donor Data and Systems Manager

Griffin Museum of Science and Industry; Chicago (IL); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Benefits from day one

Free museum admissions

Free parking

Employee perks

Job summary

The Griffin Museum of Science and Industry is seeking a Donor Data and System Manager to oversee donor data, reporting, analytics, and data integrity across systems. You will manage gift and membership processing, online gifts, and financial reconciliation while leading data projects with cross-functional teams.

Responsibilities include building reports and dashboards, maintaining data integrity, coordinating with IT, External Affairs and Finance, and ensuring confidentiality and PCI/PII

Qualifications

• 5–7 years in nonprofit development systems.
• Strong project management and leadership skills.
• Experience with donor data, gifts, memberships, notes, and exports.

Responsibilities

• Maintain accurate donor data including data entry, gift processing, receipts, and reports.
• Create ad hoc reports and dashboards from multiple data sets.
• Coordinate data management with IT, Finance, and External Affairs.
• Ensure data confidentiality and PCI/PII compliance.
• Oversee gift and membership documentation and electronic filing.

Skills

Data analysis

SQL/queries

Project management

Team leadership

Communication

Attention to detail

Education

Bachelor's degree

Tools

Salesforce

Excel

CRM systems

Reporting tools

Job description

About Us :The Griffin Museum of Science and Industry is the largest and most interactive science museum in the Western Hemisphere. Griffin Museum of Science and Industry (Griffin MSI) exposes guests of all ages to awe-inspiring exhibitions that spark curiosity and bring science to life. Griffin MSI's mission - to inspire the inventive genius in everyone - is realized through its world-class exhibitions and engaging guest experiences. Griffin Museum of Science and Industry provides programs and experiences that deepen the engagement of students and teachers in science and science-related disciplines, with a vision to inspire and motivate our children to achieve their full potential in the fields of science, technology, engineering and math.
We offer a creative, collaborative, and innovative environment for our employees. Our employees get great perks such as: benefits starting day one of your employment, free admission to Griffin MSI for family and friends, free admission to other museums, free parking in Griffin MSI's garage and more! If you are equally passionate about our vision and want to be surrounded by a team of dynamic, smart and innovative people, the Griffin Museum of Science and Industry is the right place for you!
The Job: The Donor Data and System Manager is responsible for managing donor data, including reporting, analytics, data integrity and integration of data from other databases. Team management includes gift processing, membership processing, online gifts, reporting, receipting, financial reconciliation and special projects.

Responsibilities

Data Management

• Maintain accurate donor data, including data entry, gift processing, list generation, statistical reports, analysis, and donor receipts
• Support the business with detailed analysis and concise reporting/dashboards leveraging multiple organizational data sets. Create ad hoc reports and analysis as required in a timely manner.
• Leverage constituent data to support the organizations goals. Efficiently capture and manage data.
• Build relationships and work with External Affairs, IT and Finance team members and other Museum teams to drive collaboration and communication on data projects and systems.
• Gift reconciliation within the department and Finance team monthly.
• Develop and maintain dynamic policies and procedures for the database and team processes.

• Partner with IT to assist in managing the database and systems to ensure all confidentiality and security standards as it relates to donor data are followed. Additionally, ensure compliance with the Museum's policies and procedures around data. Familiarity with PCI and PII compliance.
• In collaboration with department leadership, maintain relationships with applicable vendors.
• Coordinate data management from the Museum's database across other software.
• Identifies opportunities for process and system improvement to increase efficiency and improves the quality of External Affairs data.
• Oversee the electronic filing systems related to records in the database, including gift and membership documentation.

• Serve as a contact for internal and external sources for gift transactions.
• Oversee the External Affairs Services Portal and Data Request Portal related to constituent data.

Data Integrity

• Research and follow-up as required for reconciliation of discrepancies, and to maintain a thorough understanding of database content.
• Respond to queries to the annual audit.
• Maintain individual and organizational records.
• Develop and perform routine processes and audits to ensure accuracy, quality assurance, and data integrity.

Other duties as assigned.

Qualifications

• Five (5) to seven (7) years' experience with non-profit development (fundraising) system and operation functions
• Strong project management skills
• 1-2 years' experience of management preferred
• Bachelor's degree required
• Strong attention to details, and ability to organize and prioritize is required.
• Experience distinguishing between various donor and gift types.
• Ability to build complex queries.
• Familiarity with development specific data, including understanding of gifts, memberships, notes, queries, and exports.
• Experience working in a variety of fundraising systems required; knowledge of Salesforce is a plus.
• Strong MS Office skills, including expert-level Excel capabilities.
• Ability to gather data, analyze information and prepare reports.
• Skilled leader capable of fostering effective working relationships within a team environment.
• Excellent written and verbal communication and interpersonal skills. Strong customer service skills required.
• Demonstrates proper mailing and letter-writing etiquette in all professional correspondence.
• Occasional evening and/or weekend work may be required.

• Language :
  • Ability to read and interpret documents such as procedure manuals.
  • Ability to write routine reports, correspondence and Standard Operating Procedures (SOP).
  • Ability to speak effectively before groups of employees of the organization.
• Mathematical :
  • Ability to calculate basic mathematical figures and amounts.
• Reasoning :
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Physical :
  • While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear.
  • The employee frequently is required to stand, walk, and reach with hands and arms.
  • The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.
  • The employee must occasionally lift and/or move up to 25 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Work Environment :
  • The employee is occasionally exposed to wet and/or humid conditions; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; extreme cold; extreme heat; and vibration.
  • The noise level in the work environment is usually moderate.

The salary range for this position is $70,000 - $80,000.

This fulltime position is eligible for benefits including:

• Comprehensive medical, dental, and vision plans
• An attractive time off program including vacation, sick, and personal days
• 10 Company Holidays
• 401(k) plans (Traditional and Roth) including a generous employer match
• Robust Voluntary benefit plans including transportation, legal, and many others
• Free onsite garage parking

This position was posted on 10/20/2026