HR Coordinator

Museum of Science and Industry, Chicago; Chicago (IL); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Benefits starting day one

Free admission for family

Free parking

Free admission to other museums

Job summary

Griffin Museum of Science and Industry in Chicago is seeking an HR Team Support to assist the People and Culture team with administration, office management, scheduling, onboarding, recruiting, training, and HR support as needed.

This full-time role offers benefits from day one, opportunities to collaborate with a dynamic team, and involvement in data reporting, HRIS use, event planning, and policy compliance within a busy museum environment.

Qualifications

• 2–4 years HR experience and professionalism in handling confidential information.
• Strong organizational and follow-up skills with excellent communication abilities.
• Ability to prioritize tasks in a high-pressure environment and work with a cross-functional team.
• Experience with HRIS systems and facilitating small group discussions.

Responsibilities

• Provide administrative support to the VP, Chief of People and Culture, and ensure office management, scheduling, and representation.
• Coordinate committee meetings, draft agendas, distribute minutes, and organize materials.
• Interpret, pull, and organize data into graphs and spreadsheets for trustee presentations.
• Provide project management support for initiatives, develop timelines, track progress and meet deadlines.
• Maintain HR calendar of events, ensure notices are current, and coordinate with HR staff.
• Organize HR team events and planning meetings; manage PO process and expense reports.
• Input employee data into HR systems and run reports as needed.
• Assist with onboarding, orientation, recruiting, training, and HR support.
• Assist with I-9 and other HR record keeping processes.

Skills

HR experience

Communication skills

Organizational skills

Customer service

Team collaboration

Prioritization

HRIS systems

Small group facilitation

Discretion and confidentiality

Interpersonal skills

Education

Bachelor's degree preferred

Tools

HRIS

Job description

About Us

The Griffin Museum of Science and Industry, Chicago is the largest and most interactive science museum in the Western Hemisphere. Chicago’s Museum of Science and Industry (MSI) expose guests of all ages to awe-inspiring exhibitions that spark curiosity and bring science to life. MSI’s mission – to inspire the inventive genius in everyone – is realized through its world-class exhibitions and engaging guest experiences. The Museum of Science and Industry provide programs and experiences that deepen the engagement of students and teachers in science and science-related disciplines, with a vision to inspire and motivate our children to achieve their full potential in the fields of science, technology, engineering and math.

We offer a creative, collaborative, and innovative environment for our employees. Our employees get great perks such as: benefits starting day one of your employment, free admission to MSI for family and friends, free admission to other museums, free parking in MSI’s garage and more! If you are equally passionate about our vision and want to be surrounded by a team of dynamic, smart and innovative people, the Museum of Science and Industry is the right place for you!

Responsibilities

HR Team Support

• Provide administrative support to the VP, Chief of People and Culture, and ensure full office management, appropriate scheduling, oversees and complete all tasks to ensure the office is effectively represented and meets the demands of the Museum.
• Coordinate committee meetings, schedule, arrange for meeting locations, gather input and draft agenda and talking points, send confirmations, and ensure that minutes and meeting materials are received and distributed in a timely manner.
• The ability to interpret, pull, and organize data into graphs and spreadsheets for trustee presentations
• Provide project management support for special initiatives and ongoing, recurring projects as assigned. Ensure project plans and timelines are developed, track progress, and review tasks to meet deadlines.
• Maintain HR department-wide calendar of special events and annual communications, and coordinate with other HR employees. Support with compliance across HR functions and ensure all required employee notices are current and posted.
• Responsible for organizing HR team events and planning meetings.
• Produce and maintain financial spreadsheets and manage purchase order process; prepare and process invoice and expense reports.
• Input employee data into HR systems and run reports as needed
• Assist in onboarding, orientation, recruiting, training, and any other HR support, as needed.
• Assist with I-9 and other employee and Human Resources record keeping processes
• Ability to do other duties as assigned

Communications and Engagement

• Develop and maintain internal communication strategies and content in partnership with HR leadership (e.g., weekly internal newsletter, intranet, etc.).
• Collaborate on development and maintenance of internal communication strategies and content.
• Support in the planning of events aligned with MSI’s engagement strategies.
• Plan and execute all major employee events (e.g., town halls, employee anniversary luncheon, summer picnic, exhibit previews for employees and their guests, holiday party).
• Maintain Employee Engagement schedule on the internal Museum-wide calendar

Qualifications

• Bachelor’s degree preferred
• 2 - 4 years Human Resource experience; professional certification in HR a plus
• The ability to handle sensitive and confidential materials, communications, and employee data
• Strong organizational and follow-up skills
• Excellent written, oral, and interpersonal communication skills
• Able to prioritize and execute tasks in a high-pressure environment
• Strong customer service orientation
• Flexible and can adjust to new/changing priorities
• Experience working in a team-oriented, collaborative environment
• Ability to facilitate small group discussions
• Experience with HRIS systems a plus
• This position must interact with all levels of employees, including senior management, and be able to make decisions to appropriately manage employees’ expectations.

Language

• Ability to read and interpret documents such as safety rules, standard operating procedures, etc.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of employees of the organization.

Mathematical

• Ability to calculate figures and amounts such as percentages, turnover rates, retention rates, etc.

Reasoning

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical

• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear.
• The employee frequently is required to stand, walk, and reach with hands and arms.
• The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.
• The employee may occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

• The noise level in the work environment is usually moderate.

The salary range for this position is $50,000 - $55,000

This fulltime position is eligible for benefits including:

• Comprehensive medical, dental, and vision plans
• An attractive time off program including vacation, sick, and personal days
• 10 Company Holidays
• 401(k) plans (Traditional and Roth) including a generous employer match
• Robust Voluntary benefit plans including transportation, legal, and many others
• Free onsite garage parking

Our Inclusion and Belonging Statement

The Griffin Museum of Science and Industry is committed to advancing diversity, equity, accessibility and inclusion across our workforce, experiences, and day-to-day operations. As Griffin MSI employees, we are each responsible for making the Museum a welcoming place externally for guests and internally for our colleagues within the scope of our roles.

Griffin MSI is an Equal Opportunity/Affirmative Action employer, which includes providing equal opportunity without regard to race, color, religion, gender, national origin, disability, or protected veteran status.