Prospect Management and Research Specialist

Griffin Museum of Science and Industry; Chicago (IL); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Free onsite garage parking

Benefits starting day one

Job summary

The Griffin Museum of Science and Industry in Chicago seeks a Prospect Management and Research Specialist to implement a strategic approach to prospect identification, research and moves management. This role supports fundraising goals through data-driven insights, ensuring fundraisers engage with the right people at the right time.

Responsibilities include developing processes in Salesforce, creating donor profiles and reports, maintaining data accuracy, and collaborating with fundraisers and

Qualifications

• Bachelor’s Degree and 2 to 4 years related experience in development/non-profit industry.
• Strong organizational skills and ability to prioritize under deadlines.
• Advanced written and verbal communication skills.
• Knowledge of the solicitation cycle (identification, cultivation, solicitation, stewardship).
• Ability to distinguish between donor types (individual, estate, corporate, foundation and government).
• Familiarity with Salesforce, including understanding of proposals, actions, and queries, and an ability to develop queries and exports.
• Ability to manage confidential information with discretion.
• Proven attention to detail and ability to gather data, analyze information and prepare reports.
• Strong interpersonal skills and outstanding customer service skills with proven skills of fostering effective working relationships within a team environment.

Responsibilities

• Develop and document processes and procedures for prospect research and moves management data in systems such as Salesforce.
• Create prospect lists and philanthropic trend reports for institutional priorities such as upcoming exhibitions, building projects and educational initiatives.
• Develop strong relationships with fundraisers to help maximize their efforts through regular portfolio reviews and moves management strategy.
• Provide fundraisers with new prospects on an ongoing basis through regular donor and member screenings.
• Prepare detailed donor and prospect profiles for donor meetings and volunteer leadership pipeline.
• Coordinate the effort to acquire, append and apply quality demographic, marketing, predictive modeling and electronic screening data across the constituency database for the purpose of enhancing analysis and segmentation.
• Ensure accuracy and consistency of prospect data in systems such as Salesforce through regular audits.
• Review current and emerging trends in philanthropy, fundraising, and business intelligence; informing the fundraising team and leadership as appropriate.
• Manage vendor relationships and budget resources for prospect research and analytics tools.
• Other duties as assigned.

Skills

Prospect research

Moves management

Salesforce familiarity

Data analysis

Education

Bachelor’s Degree

Tools

Salesforce

Job description

About Us :

The Griffin Museum of Science and Industry, Chicago is the largest and most interactive science museum in the Western Hemisphere. Chicago’s Museum of Science and Industry (MSI) expose guests of all ages to awe-inspiring exhibitions that spark curiosity and bring science to life. MSI’s mission – to inspire the inventive genius in everyone – is realized through its world‑class exhibitions and engaging guest experiences. The Museum of Science and Industry provide programs and experiences that deepen the engagement of students and teachers in science and science-related disciplines, with a vision to inspire and motivate our children to achieve their full potential in the fields of science, technology, engineering and math.

We offer a creative, collaborative, and innovative environment for our employees. Our employees get great perks such as: benefits starting day one of your employment, free admission to MSI for family and friends, free admission to other museums, free parking in MSI’s garage and more! If you are equally passionate about our vision and want to be surrounded by a team of dynamic, smart and innovative people, the Museum of Science and Industry is the right place for you!

The Prospect Management and Research Specialist is responsible for implementing a strategic approach to prospect identification, research and moves management. The Prospect Management and Research Specialist will help the organization achieve its fundraising goals based on data‑driven insights and strategy, ensuring that fundraisers and leadership engage with the right people at the right time.

Responsibilities

• Develop and document processes and procedures for prospect research and moves management data in systems such as Salesforce.


• Create prospect lists and philanthropic trend reports for institutional priorities such as upcoming exhibitions, building projects and educational initiatives.


• Develop strong relationships with fundraisers to help maximize their efforts through regular portfolio reviews and moves management strategy.


• Provide fundraisers with new prospects on an ongoing basis through regular donor and member screenings.


• Prepare detailed donor and prospect profiles for donor meetings and volunteer leadership pipeline.


• Coordinate the effort to acquire, append and apply quality demographic, marketing, predictive modeling and electronic screening data across the constituency database for the purpose of enhancing analysis and segmentation.


• Ensure accuracy and consistency of prospect data in systems such as Salesforce through regular audits.


• Review current and emerging trends in philanthropy, fundraising, and business intelligence; informing the fundraising team and leadership as appropriate.


• Manage vendor relationships and budget resources for prospect research and analytics tools.


• Other duties as assigned.

Qualifications

• Bachelor’s Degree and 2 to 4 years related experience development/non-profit industry.


• Strong organizational skills and ability to prioritize under deadlines.


• Advanced written and verbal communication skills.


• Knowledge of the solicitation cycle (identification, cultivation, solicitation, stewardship).


• Ability to distinguish between various donor types (individual, estate, corporate, foundation and government).


• Knowledge of the prospect and donor management process including research vehicles. (DonorSearch, WealthEngine, LexisNexis, iWave, etc.).


• Familiarity with Salesforce, including understanding of proposals, actions, and queries, and an ability to develop queries and exports, is a plus.


• Ability to manage confidential information with discretion.


• Proven attention to detail and ability to gather data, analyze information and prepare reports.


• Strong interpersonal skills and outstanding customer service skills with proven skills of fostering effective working relationships within a team environment.


• Ability to work occasional weekends and evening special events.

Language :

• Ability to read and interpret documents such as safety rules, scripts, standard operating procedures, etc.


• Ability to speak effectively before groups of guests and employees.

Physical :

• While performing the duties of this job the employee is regularly required to speak loudly and clearly


• The employee frequently is required to stand, walk, and reach with hands and arms.


• The employee occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.


• The employee may occasionally lift and/or move up to 25 pounds.


• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment :

• The noise level in the work environment is usually moderate.

The salary range for this position is $60,000 - $70,000.

Benefits

• Comprehensive medical, dental, and vision plans


• An attractive time off program including vacation, sick, and personal days


• 10 Company Holidays


• 401(k) plans (Traditional and Roth) including a generous employer match


• Robust Voluntary benefit plans including transportation, legal, and many others


• Free onsite garage parking

This position was posted on 9/14/2026