DOL Modernization Project Manager

Apex Systems; Boston (MA); Hybrid; USD 103,000 - 110,000; Full time

Job summary

Apex Systems is seeking a DOL Modernization Project Manager for a Boston, MA hybrid role. The candidate will oversee the Salesforce licensing, permitting, and inspection modernization project, coordinating across business, technical, and vendor teams to deliver milestones on time and within budget.

Responsibilities include managing scope, schedules, budgets, and dependencies, plus creating test plans and facilitating governance with DOL stakeholders.

Qualifications

• 5+ years of IT project management experience in large, cross-functional programs.
• Experience coordinating business, technical, and vendor stakeholders.
• Strong documentation, planning, and milestone-tracking skills.
• Familiarity with Salesforce deployments and public sector projects is a plus.

Responsibilities

• Define project scope, objectives, deliverables, and success criteria with stakeholders.
• Create and maintain project plans, charters, and status reports.
• Manage schedules, budgets, and resources to meet business requirements.
• Coordinate with vendors and DOL teams to drive milestones and decisions.

Skills

IT project management

Cross-functional coordination

Vendor management

PMO tooling

Tools

MS Project Online

Office 365

Power BI

Job description

Job Description

Job#: 3054690

Apex Systems is a world class technology services business that incorporates industry insights and experience to deliver solutions that fulfill our clients’ digital visions.

Apex has an opportunity for a DOL Modernization Project Manager.

Here are the details

• Position: DOL Modernization Project Manager
• Client: Commonwealth of MA (DOL)
• Location: Boston, MA (Hybrid)
• Duration: Thru 6/30/27 (with possibility of extension)
• Pay rate: $75-$80/hour

Position Summary

The Division of Occupational Licensure (DOL) is undertaking its highest-priority initiative: implementing a unified Salesforce Licensing, Permitting, and Inspection (LPI) system to streamline operations and deliver a modern digital experience. To make this technology implementation successful, the team is interested in hiring a Project Manager who will be responsible for managing the technology implementation, coordinating between business, technical, and vendor stakeholders, and ultimately for ensuring that DOL’s Salesforce instance meets business needs through all phases of development and maintenance. DOL, with support from its vendors and the Executive Office of Technology Service and Security, aims to define standardized business processes, provide a positive, modern digital experience, and enable timely delivery of critical technology that can be continuously improved upon. DOL will rely on this position to surface key decisions impacting the development of its software application and drive their resolution; the Project Manager will coordinate schedules, track deliverables, analyze budgets and create milestones and tracking for the overall project success. The Project Manager will work closely with DOL business and technical leads to ensure alignment across DOL stakeholders.

Responsibilities

• Collaborate with the DOL Salesforce Modernization Product Manager, Senior Project Manager, Associate Deputy Commissioner of Technology, Deputy Commissioner, external vendors & DOL business stakeholders to define project scope, objectives, deliverables, success criteria and strategic alignment.
• Create and maintain project documentation such as project charter/scope, project plans, status reports and operational checklists.
• Create project work plans (dependency diagrams) & schedules including identification of resource skills necessary to deliver full project scope.
• Load and track project work plans & schedules in PMO’s enterprise reporting tool (e.g. MS Project Online)
• Manage program scope, schedule, budget and resources to successfully fulfill business and technical requirements with high customer satisfaction – communicating this regularly to Product Manager, Senior Project Manager and the Associate Deputy Commissioner of Technology, Analytics and Digital Transformation
• Facilitate technical support as needed including but not limited to architectural reviews, compliance reviews and various project artifacts
• Manage project issues and risks to prevent potential barriers to project success; Escalation point for DOL Risk and Issue mitigation/resolution within DOL and other agencies (EOTSS and EOED).
• Primary point of communication between DOL, vendors and other Commonwealth of Massachusetts agencies to coordinate and manage meetings; collect feedback and action items from interactions with vendors and track/manage them in PMO system.
• Understand Modernization goals, objectives, schedules and functionality; communicate them clearly to the development team(s) at vendors and within the Commonwealth.
• Develop acceptance test plans, validate test plans with business & drive testing/acceptance process
• Responsible for ensuring all team members have access to the proper systems for interacting with other team members, reviewing materials and testing functionality in the systems and product demos.
• Maintain Team Rosters indicating status and access to products and licensing.
• Maintain budget spreadsheets, tracking billing from vendors, informing progress and alerting DOL senior management of discrepancies.

Preferred Knowledge, Skills & Abilities

• Minimum of 5-8 years of experience in IT project management with capability of managing complex, cross-functional IT projects. Experience working in a project portfolio management environment involving external delivery partners and multiple software vendors
• Strong issue & problem management skills, including root cause analysis and troubleshooting skills are required
• Masters-level knowledge of Microsoft’s entire productivity suite including Office 365, Teams, SharePoint Online and OneDrive, Project and/or Planner. Power BI a plus
• Prior project management of large public sector IT projects, with understanding of the Commonwealth of Massachusetts practices, policies and budgeting is a major plus
• Familiarity with organizational change management including end user training
• Experience creating and implementing plans according to project goals and objectives
• Working knowledge of project management concepts as defined by PMI
• Knowledge of Agile/Scrum and ITIL concepts, Theory of Constraints a plus
• Experience in working and managing multiple projects simultaneously in a highly matrixed environment
• Ability to handle multiple, concurrent priorities with little or no direction, and meet established timeline
• Strong written and presentation skills, ability to tailor information to an audience in a way that establishes rapport, persuades others, and gains understanding at all levels
• Strong interpersonal skills, including the ability to work across the organization and interact, influence, manage and negotiate effectively at all levels including senior level management
• Demonstrated leadership with strong organizational and customer service skills with attention to detail; process redesign experience highly desired
• Understanding of software development lifecycle and release management methodologies

Additional Qualifications

• Knowledge of implementing Salesforce and/or driving large Salesforce deployments is a significant advantage
• Experience managing a software or services project including end-to-end product development and leading a team
• Proven ability in both waterfall and agile technology delivery methods
• Understanding of agile milestones and ability to facilitate all aspects of the agile and/or waterfall methods of product management
• Ability to build trusted relationships with stakeholders, senior managers, front-line leaders and employees at all levels
• Experience with contract management and vendor interaction in delivering large-scale products or web services

Location Details

1 Federal St., Boston, MA. This is a contract role and can be hybrid, with 2-3 days/week mandatory in the office in Boston that might vary from week to week, depending on vendor and team meetings. Minimum 3 days/week mandatory in office for first 90 days.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [e-mail] or 844-463-6178.

Benefits

• Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection.
• We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure.
• Everforth Apex also offers an HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions.
• A corporate discount savings program and other discounts.
• In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.
• Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach.
• You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.