DoD Subcontracts Lead | Negotiation & Compliance

FMI; Biddeford (ME); On-site; USD 60,000 - 100,000; Full time

Benefits offered by this job

ETO days

Holidays

Medical/Dental/Vision

401k Company Match

Tuition Reimbursement

Salary range disclosed

Job summary

FMI | solutions for the most extreme places in the universe is seeking a Subcontracts Administrator at our Maine facility. The role manages supplier relationships, oversees full lifecycle subcontract administration, and ensures compliance with FAR/DFARS, ITAR, and EAR while supporting program execution and procurement efficiency.

You will negotiate terms, coordinate with Program Managers and cross-functional teams, and maintain audit-ready documentation.

Qualifications

• 4-year college degree in Business Administration or related field.
• 6-8 years of relevant DoD, aerospace, defense or government funded programs.
• Demonstrated ability to manage multiple subcontracts simultaneously, prioritize effectively, and meet deadlines in a fast-paced environment.
• Advanced problem‑solving, decision‑making, and professional judgment, particularly in high‑risk or ambiguous contractual situations.
• Strong proficiency in interpreting and negotiating complex subcontract terms, conditions, and regulatory requirements under FAR, DFARS, ITAR, and EAR.
• Proven collaboration skills and the ability to work cross-functionally with engineering, finance, contracts, and program management teams.
• High attention to detail, accuracy, and thoroughness in documentation, compliance, and record‑keeping.

Responsibilities

• Analyze SOWs/solicitations, terms and conditions, and applicable flow downs to identify business, financial, and compliance risks while providing strategic subcontract risk assessment to senior leadership to support informed decision making.
• Prepare, review, and coordinate approval of basis of estimates, including pricing, schedules, negotiations, contracts of various types, and Non-Disclosure Agreements
• Coordinate with Program Managers and cross-functional teams to ensure contractual obligations, flow downs, and performance requirements are fully understood and fulfilled
• Maintain audit ready files and documentation as required by company policy, subcontract terms, FAR, DFARS, and other Government regulations or law such as export compliance in accordance with ITAR and EAR; Maintain an awareness of regulatory changes and their impact on subcontracts
• Develop supplier evaluation criteria, negotiate subcontract provisions, and support the generation of subcontract packages for review, approval, and awards to suppliers; in addition to supporting the negotiation of additions, deletions, or modifications to subcontracts
• Lead supplier negotiations monitoring funding oversight, delivery tracking, scope management, contractual terms and conditions, and subcontract requirements
• Assist with preparation and review of procurement documentation in support of internal/external audits and compliance requirements

Skills

Subcontracts management

DoD subcontracting

Negotiation

Regulatory compliance

Cross-functional collaboration

Documentation

Attention to detail

Education

Bachelor's degree in Business Administration or related field

Job description

FMI | solutions for the most extreme places in the universe is seeking a Subcontracts Administrator at our Maine facility. The role manages supplier relationships, oversees full lifecycle subcontract administration, and ensures compliance with FAR/DFARS, ITAR, and EAR while supporting program execution and procurement efficiency.

You will negotiate terms, coordinate with Program Managers and cross-functional teams, and maintain audit-ready documentation.