DoD/IC Project Administrator & Coordinator

The Ascendancy Group; Virginia Beach (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

The Ascendancy Group in the United States is seeking a Project Administrator to provide essential administrative, coordination, and organizational support to project teams and leadership.

You will work closely with the Operations Department to ensure smooth project execution from kickoff through closeout, maintaining documentation, tracking milestones, coordinating schedules, and facilitating communication with customer representatives.

Qualifications

• Minimum 2 years of administrative, project coordination, or operations support experience, preferably on a DoD contract or within SOF/IC environments.
• Bachelor’s degree in a Business-related field or equivalent experience.
• Familiarity with project planning, scheduling, and documentation processes.
• Ability to manage multiple tasks, prioritize effectively, and adapt to high-volume workloads.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office and standard project support tools.
• Preferred: PMP or similar certification (not required).
• Knowledge of FAR/DFARS is beneficial but not required.

Responsibilities

• Assist with coordinating cross-functional teams to maintain alignment on deliverables, timelines, and project requirements.
• Maintain project documentation, schedules, trackers, and action items to support project visibility and accountability.
• Prepare meeting agendas, take notes, and distribute follow-up actions to ensure clear communication across teams.
• Support the Operations team by helping organize workflows, updating project files, and ensuring administrative tasks are completed accurately and on time.
• Monitor project progress and assist with tracking performance metrics, budget updates, and milestone completion.
• Prepare and distribute routine status updates and reports for senior management and internal stakeholders.
• Assist with identifying potential risks or issues and help coordinate solutions with the Project Manager.
• Assist with preparing project execution plans, cost estimates, and proposal documentation.
• Review statements of work and contract requirements to ensure administrative readiness and proper documentation.
• Support contract closeout activities by organizing files, verifying deliverables, and ensuring compliance with internal processes.
• Coordinate project activities, logistics, and administrative tasks to support smooth execution.
• Help maintain compliance with applicable standards, policies, and procedures by coordinating with relevant departments.
• Support customer communication by preparing correspondence, scheduling meetings, and ensuring timely follow-through on action items.
• Assist executive leadership with meeting preparation, documentation, and assigned administrative tasks.

Skills

Administrative experience

Project coordination

Operations support

Microsoft Office

Communication skills

Organizational skills

Education

Bachelor’s degree in a Business-related field

Job description

The Ascendancy Group in the United States is seeking a Project Administrator to provide essential administrative, coordination, and organizational support to project teams and leadership.

You will work closely with the Operations Department to ensure smooth project execution from kickoff through closeout, maintaining documentation, tracking milestones, coordinating schedules, and facilitating communication with customer representatives.