DoD Program Office Admin Specialist - Executive Support

ADVANCED MANAGEMENT STRATEGIES GROUP(AMSG; Quantico (VA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

On-site work at Pentagon/Quantico

Contingent hire

Job summary

Advanced Management Strategies Group (AMSG) seeks a Program Office Administrative Support Specialist to assist the GPN Program Office at a DoD headquarters environment. The role is contingent hire, supporting executive leadership with calendar, correspondence, and records management.

Responsibilities include coordinating complex schedules, travel, and visitor clearances; preparing official papers and briefings; and handling sensitive DoN communications across NIPRNet and SIPRNet.

Qualifications

• Demonstrated experience providing skilled administrative or technical support in a DoD, federal, or comparable executive office.
• Advanced writing, editing, proofreading, data-entry, records-management, and coordination skills.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint.
• Ability to manage competing priorities and sensitive information with accuracy and professionalism.
• Active Secret clearance and eligibility for a DoD CAC.

Responsibilities

• Manage complex executive calendars, internal and external meetings, official travel coordination, and visitor clearances.
• Draft, format, proofread, route, and track official correspondence in accordance with Navy and Marine Corps writing standards.
• Receive, track, and process DoN ETMS2 tasks and AMHS messages on NIPRNet and SIPRNet, up to the Secret level.
• Maintain action-item trackers, SharePoint repositories, program records, suspense dates, and status updates.
• Support conferences and events; prepare position papers, briefings, policy handbooks, and task responses.
• Produce accurate graphics, reports, presentations, and other office products within established timelines.

Skills

Administrative support

Executive calendar management

Data entry

Microsoft Word/Excel/PowerPoint/Outook

Written communication

Active Secret clearance

Coordination skills

SharePoint proficiency

Tools

AMHS

ETMS2

NIPRNet

SIPRNet

SharePoint

Job description

Advanced Management Strategies Group (AMSG) seeks a Program Office Administrative Support Specialist to assist the GPN Program Office at a DoD headquarters environment. The role is contingent hire, supporting executive leadership with calendar, correspondence, and records management.

Responsibilities include coordinating complex schedules, travel, and visitor clearances; preparing official papers and briefings; and handling sensitive DoN communications across NIPRNet and SIPRNet.