DoD Administrative Programs Specialist

PAE Government Services Inc.; Honolulu (HI); On-site; USD 130,000 - 145,000; Full time

Benefits offered by this job

Health insurance

Dental and vision insurance

401(k) matching

Educational reimbursement

Parental leave

Employee stock purchase plan

Disability insurance

Pet insurance

Job summary

Amentum is seeking an Administrative Program Coordinator to support DoD programs in Honolulu, Hawaii. The role emphasizes planning, scheduling, travel coordination, and confidential handling of sensitive information.

Ideal candidates have a bachelor's degree or equivalent DoD experience, 3+ years of admin support, and a current Top-Secret clearance with SCI eligibility and CI polygraph. The position involves travel CONUS/OCONUS up to 20% and a comprehensive benefits package.

Qualifications

• Bachelor’s degree or relevant DoD-support experience.
• 3+ years administrative experience supporting the DoD.
• Experience as an administrative assistant for senior DoD leadership in fast-paced environments.
• Proficiency in MS Office and related software.
• Excellent organizational and time-management skills with ability to meet deadlines.
• Strong attention to detail and confidentiality.
• Active Top-Secret Clearance with SCI eligibility and CI Polygraph; US citizenship required.

Responsibilities

• Provide planning assistance to senior management, including scheduling and travel logistics.
• Maintain electronic and physical filing systems for documents and reports.
• Ensure confidentiality and security of sensitive information.
• Serve as primary contact for inquiries via email and phone.
• Coordinate communication between departments and external partners.
• Maintain records, databases, and spreadsheets as required.
• Track expenses, process invoices, and assist in budget monitoring.
• Support planning and execution of events, conferences, and meetings.
• Coordinate logistics for venues, catering, and AV equipment.
• Draft, proofread, and edit correspondence and presentations.
• Ensure accuracy and adherence to organizational standards.
• Assist in project coordination and tracking within the organization.
• Provide general administrative support to teams and departments.

Skills

MS Office Suite

Communication skills

Time management

Organizational skills

Discretion and confidentiality

Education

Bachelor’s degree or relevant experience

Master’s degree in business administration or related field

Tools

MS Office Suite

Job description

Amentum is seeking an Administrative Program Coordinator to support DoD programs in Honolulu, Hawaii. The role emphasizes planning, scheduling, travel coordination, and confidential handling of sensitive information.

Ideal candidates have a bachelor's degree or equivalent DoD experience, 3+ years of admin support, and a current Top-Secret clearance with SCI eligibility and CI polygraph. The position involves travel CONUS/OCONUS up to 20% and a comprehensive benefits package.