Documentation Technician

BioIVT; Syosset (NY); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Life insurance

Disability insurance

401(k) plan with employer match

Tuition reimbursement

Paid time off

Job summary

BioIVT in Woodbury, NY is seeking a Regular Full-Time team member to efficiently prepare documentation for products in our laboratory workflow. You will generate labels, air bills, and certificates of analysis for shipments and inform customers about next-day updates.

Ideal candidates have at least 1 year of office experience, strong organizational and multitasking skills, and proficiency with Microsoft Office; Sage X3 experience is a plus.

Qualifications

• At least 1 year experience working in a professional office setting.
• Must have strong organizational and multi-tasking skills.
• Attention to detail is a critical.
• Good interpersonal, verbal and written communication skills are also required.
• Experience working with Microsoft Office Suite of Products.
• Experience working with Sage X3 a big plus.

Responsibilities

• Prepare labels, air bills, and certificates of analysis for more than 30 distinct shipments.
• Provide email notifications to all customers receiving shipments the following day.
• General filing, and overseeing annual offsite storage process of files.

Skills

Organizational skills

Multi-tasking

Attention to detail

Verbal communication

Written communication

Interpersonal skills

Tools

Microsoft Office Suite

Sage X3

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Regular Full-Time Woodbury, NY, Woodbury, NY, US

8 days ago Requisition ID: 2081

Salary Range: $18.00 To $20.00 Hourly

HOW WE GOT HERE

For more than 40 years, BioIVT has evolved from a specialized biospecimen provider into a global partner to life science and diagnostic organizations. Our growth has been shaped by a consistent focus on helping researchers access the high-quality biospecimens, primary cells, ADME-Tox products, and research services they need to advance discovery, development, and medical progress.

What has remained constant throughout that history is our mission: to enable smarter science and accelerate medical breakthroughs that enhance and extend lives. Every BioIVT team member contributes to that mission, whether supporting a donor center, laboratory, commercial team, or corporate function. For employees, this means joining a company where scientific quality, operational excellence, compliance, collaboration, and customer focus all come together to support work that matters.

The main role for this job is to efficiently prepare documentation required for products being processed in our laboratory.

Duties and Responsibilities

• Responsible for preparing labels, air bills, and certificates of analysis for more than 30 distinct shipments
• Required to provide email notifications to all customers receiving shipments the following day
• Additional responsibilities include general filing, and overseeing annual offsite storage process of files

Qualifications

• At least 1 year experience working in a professional office setting
• Must have strong organizational and multi-tasking skills
• Attention to detail is a critical
• Good interpersonal, verbal and written communication skills are also required
• Experience working with Microsoft Office Suite of Products
• Experience working with Sage X3 a big plus

Other duties may be assigned.

ALSO TRUE OF THE RIGHT PERSON

• You are mission-driven and take pride in contributing to work that helps advance science, medical progress, and better outcomes.
• You value collaboration and build trusted relationships by being respectful, responsive, and solutions-oriented.
• You bring a strong sense of ownership and accountability, following through on commitments and taking pride in the quality of your work.
• You are comfortable working in a fast-paced, growing organization where priorities can shift and good judgment, flexibility, and communication matter.
• You care about doing things the right way, with consistency, integrity, attention to detail, and respect for quality and compliance.
• You are curious, open to feedback, and committed to continuous improvement in how we work, learn, and grow together.

WHAT WE OFFER

• Comprehensive medical coverage with PPO/HRA and HDHP/HSA plan options.
• Company-funded HRA or HSA contributions, depending on the medical plan elected.
• Prescription drug coverage, virtual care through MDLIVE, and preventive care
• Dental coverage through Cigna and vision coverage through VSP.
• Company-paid life, AD&D, short-term disability, and long-term disability coverage.
• Flexible spending account options, including healthcare, limited purpose, and dependent care FSAs.
• 401(k) retirement plan with employer Safe Harbor matching contributions.
• Tuition reimbursement to support continued learning, professional growth, and career development.
• Paid time off, company-paid holidays, employee assistance resources, travel assistance, and voluntary benefit options.

EQUAL OPPORTUNITY AND BELONGING

At BioIVT, our mission to enable smarter science and accelerate medical breakthroughs is strengthened by the people who bring that work to life. We are committed to building a workplace where employees are treated with fairness, respect, and dignity, and where different experiences, perspectives, and ideas help us better serve our customers, partners, donors, and one another. BioIVT is proud to be an Equal Opportunity Employer and welcomes qualified applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, genetic information, or any other status protected by applicable law. We are proud to be an Equal Opportunity Employer.