Documentation Specialist Quality Control

Adecco Portugal; Williston (VT); On-site; USD 55,000 - 65,000; Full time

Job summary

A growing manufacturing organization is seeking a Quality Control Documentation Specialist in Williston, VT to compile, review, and validate technical documentation tied to customer orders. The role involves cross-functional interaction across production, quality, and customer representatives and is mostly office-based with some floor interaction.

The position is on-site, Monday through Friday, with duties centered on ensuring documentation completeness and compliance before shipment.

Qualifications

• Three to five years of experience in quality control and documentation within a manufacturing environment.
• Proficient in Microsoft Excel and Microsoft Office Suite.

Responsibilities

• Review and record documentation requirements for customer orders based on internal quality control instructions.
• Compile and organize all required documentation throughout the production process, including test reports, inspection reports, and certificates of conformity.
• Ensure completeness, accuracy, and integrity of all documentation prior to shipment.
• Proactively follow up with internal teams to obtain missing or incomplete documentation.
• Identify and raise documentation issues, partnering with production and quality teams to resolve gaps and maintain delivery timelines.
• Coordinate production stoppages or checkpoints that require customer or third‑party inspector presence.
• Interface with customer representatives and third‑party inspectors during on-site inspections to ensure documentation compliance.
• Maintain and update internal quality documentation databases and tracking systems.
• Generate and distribute reports on a scheduled basis.
• Support document control processes including archiving and retrieval of records.
• Assist with additional quality and documentation-related tasks as needed.

Skills

Quality control

Documentation

Excel

Attention to detail

Organizational skills

Multitasking

Problem solving

Communication

Independent work

Education

Technical degree or relevant industry experience

Tools

Microsoft Excel

Microsoft Office Suite

Job description

Position Overview

A growing industrial manufacturing organization is seeking a Quality Control Documentation Specialist to support the compilation, review, and validation of technical documentation tied to customer orders. This individual will play a critical role in ensuring all required documentation is complete, accurate, and compliant prior to product delivery.

This position is highly detail-oriented and documentation-focused, with strong cross-functional interaction across production, quality, and customer representatives. The role is primarily office-based, with occasional interaction on the production floor as needed.

On-Site Mon-Friday.

Key Responsibilities

• Review and record documentation requirements for customer orders based on internal quality control instructions
• Compile and organize all required documentation throughout the production process, including test reports, inspection reports, and certificates of conformity
• Ensure completeness, accuracy, and integrity of all documentation prior to shipment
• Proactively follow up with internal teams to obtain missing or incomplete documentation
• Identify and raise documentation issues, partnering with production and quality teams to resolve gaps and maintain delivery timelines
• Coordinate production stoppages or checkpoints that require customer or third-party inspector presence
• Interface with customer representatives and third-party inspectors during on-site inspections to ensure documentation compliance
• Maintain and update internal quality documentation databases and tracking systems
• Generate and distribute reports on a scheduled basis
• Support document control processes including archiving and retrieval of records
• Assist with additional quality and documentation-related tasks as needed

Qualifications

• Technical degree or relevant industry experience
• 3 to 5 years of experience in quality control and documentation within a manufacturing environment
• Strong proficiency in Microsoft Excel and overall Microsoft Office Suite
• Experience working with technical documentation, compliance records, or manufacturing documentation packages
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Problem‑solving mindset with a focus on continuous improvement
• Strong communication skills and ability to collaborate cross‑functionally
• Ability to exercise sound judgement and work independently

Pay Details: $55,000.00 to $65,000.00 per year

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.