Documentation Specialist

andesglobaltradingllc; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Andes Global Trading LLC is seeking an Export Documentation Specialist / Coordinator to manage end-to-end international shipping documents for meat products. You will ensure compliance with destination-country and U.S.

regulations, prepare invoices, packing lists, origin certificates, and Bills of Lading, and assist with cargo tracking. Ideal candidates bring 3+ years in export documentation, bilingual English/Spanish, and a meticulous, deadline‑driven mindset for fast‑paced food trading

Qualifications

• Degree or diploma in international business, logistics, or related field.
• 3+ years export documentation experience in food trading.
• English/Spanish fluency, written and spoken.
• Knowledge of export requirements in trading and supply chain.
• Strong attention to detail and time management.

Responsibilities

• Prepare and audit shipping documents (invoices, packing lists, certificates, bills of lading).
• Submit EEI filings via AES/ACE or equivalent.
• Coordinate with freight forwarders and carriers.
• Apply HS codes and assess product valuation.
• Maintain organized records for audits.
• Resolve documentation issues and inform clients about status.

Skills

Export docs

Bilingual EN/ES

Regulatory compliance

Documentation audits

Education

Degree in International Business or Logistics

Tools

ACE AES Filing System

Job description

Position Summary

As an Export Documentation Specialist / Coordinator, is responsible for managing end-to-end international shipping documents. This role ensures all shipments cross borders legally, accurately, and without delays by strictly adhering to destination-country and U.S. government regulations. You’ll assist with cargo tracking, as well as handling any customer queries relating to deliveries.

At Andes we are proud to be a hands‑on, fast‑moving, and entrepreneurial company. The ideal candidate thrives in a fast‑moving environment, has an entrepreneurial mindset, is a great cultural fit, and brings the appropriate structure to ambiguous, often rapidly changing environments.

Job Description

• Document Preparation: Accurately prepare, audit, and process key shipping documents including Commercial Invoices, Packing Lists, Certificates of Origin, and Bills of Lading.
• Compliance & Filing: Submit Electronic Export Information (EEI) filings into the Automated Commercial Environment (ACE / AES) or foreign equivalents.
• Stakeholder Coordination: Liaise seamlessly with freight forwarders, ocean/air carriers, trucking companies, overseas agents, and government agencies (e.g., USDA, Customs).
• Classification: Apply accurate Harmonized System (HS) codes and ensure proper valuation of goods.
• Screening: Verify denied or restricted party lists for international clients and suppliers prior to document release.
• Record Keeping: Maintain meticulous, organized, and catalogued files for both audits and post‑shipment proof.
• Issue Resolution: Troubleshoot documentation errors and immediately communicate with clients regarding shipment status or customs inspections.

Qualifications

• Degree/Diploma in International Business, Logistics or a related field is preferred.
• 3+ years’ Export documentation experience in the food trading industry processing export orders in temperature‑controlled ocean containers.
• English/Spanish a MUST, comfortable speaking and writing in both languages.
• Sound knowledge of export documentation requirements in the trading and supply‑chain processes.
• Solid understanding of import customs requirements of meat products in the Caribbean, South and Central America
• Excellent attention to detail and high level of organization.
• Capable to work well under pressure and meet tight deadlines.
• Skillful identifying/managing risks and opportunities during the logistics process in order to ensure optimum results.
• Ability to interact with all levels of the organization, external suppliers, and customers in a professional, objective manner.
• Enjoy helping and interacting with other people; always friendly and courteous.
• Excellent judgment and discretion in handling difficult situations.
• Strong work ethics and a natural team player who helps others succeed.