Documentation Specialist

Midway Staffing; Downers Grove (IL); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life/AD&D coverage

Job summary

Midway Staffing seeks a Documentation Specialist in Downers Grove, IL to join our R&D and Commercialization Team. The role focuses on bringing specifications and processing instructions up to date using standardized templates and clear documentation practices.

The ideal candidate will have a high school diploma, strong data-entry skills, proficiency in MS Word and Excel, and the ability to collaborate with cross-functional teams to ensure precise, version-controlled documentation.

Qualifications

• High school diploma required; background in Food Science, Chemistry, or related field is a plus.
• Experience with R&D documentation or product specifications is preferred.
• Strong data-entry, basic math and technical formatting skills are essential.

Responsibilities

• Gather raw data from team members and compile accurate final product specifications.
• Transfer existing formula and ingredient data into the latest company templates.
• Document step-by-step manufacturing processes, equipment parameters and production procedures using standardized templates.
• Collaborate with R&D scientists to capture and document processing instructions, including blend times and temperatures.
• Maintain strict version control of formulas, product specifications, and processing documentation.
• Ensure all documentation is accurate, complete, organized, and aligned with company standards.

Skills

Data entry

Attention to detail

Basic math

Technical formatting

Communication

Collaboration

Documentation

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Job description

Job Description

Documentation Specialists- Downers Grove, IL

Location: On-Site, Downers Grove, IL

Schedule: M-F 9AM-5PM

Pay rate: $19-$23/Hour Based On Experience

As a Documentation Specialist, the candidate will be part of our R&D and Commercialization Team, helping bring all the specifications and processing instruction documentation to the latest template to ensure the rest of the organization knows how to make products and what it should like.

Duties:

• Gather raw data from team members and compile accurate final product specifications.

• Transfer existing formula and ingredient data accurately into the latest company templates.

• Document step-by-step manufacturing processes, equipment parameters, and production procedures using standardized templates.

• Collaborate with R&D scientists to capture and document precise processing instructions, including blend times, temperatures, and other critical parameters.

• Maintain strict version control of formulas, product specifications, and processing documentation throughout the development process.

• Ensure all documentation is accurate, complete, organized, and consistent with established company standards.

Requirements:

• High school diploma required; educational background in Food Science, Chemistry, or a related field is a plus.

• Previous experience with R&D documentation, product specifications, recipe scale-ups, or similar technical documentation is preferred.

• Exceptional attention to detail with strong data-entry, basic math, and technical formatting skills.

• Strong proficiency in Microsoft Word and Excel, including the ability to work with and update structured corporate templates.

• Ability to accurately organize technical information and maintain detailed documentation.

• Strong communication and collaboration skills, with the ability to work effectively with R&D and cross-functional team members.

Contact Information

What We Offer

• Midway Staffing offers a comprehensive benefits package offering Medical, Dental, Vision and Life/AD&D benefit options to all eligible employees.

About Midway Staffing

Midway Staffing is a dynamic and rapidly growing enterprise dedicated to connecting top talent with leading organizations. Specializing in innovative staffing solutions, we are committed to delivering exceptional service to both clients and candidates. With a strong presence spanning multiple locations nationwide and recognition on the prestigious Inc. 5000 list of Fastest-Growing Private Companies in America from 2019 to 2025, Midway Staffing exemplifies excellence and growth. We are equally dedicated to fostering internal development and supporting career advancement opportunities for our team members.

Midway Staffing is proud to be an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, disability status, protected veteran status, or any other legally protected characteristic or group status.

We are committed to creating a culturally diverse and inclusive workplace where individuals of all abilities are welcomed and supported. If you require a reasonable accommodation during the application or interview process, please contact us at [e-mail] Include the nature of your request and your contact information, and we will be happy to assist you. #ZR