Documentation Coordinator- Ponce / Arecibo-Hatillo

Consertus-PR (Acumenian); San Juan (PR); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Retirement savings plan with company-m

Paid time off

Job summary

Consertus-PR (Acumenian) is seeking an Administrative Assistant – General Engagement to provide high-level clerical support within our client’s office. The role requires strong organizational skills, attention to detail, and the ability to handle diverse secretarial tasks in a fast-paced environment.

You will evaluate construction project documents, prepare reports, conduct research, collect data, and support digitalization efforts, using Microsoft Word, Excel, and PowerPoint to create

Qualifications

• Associate degree in Office Systems or Business Administration required.
• At least one year of administrative or support experience.
• Bilingual: English and Spanish, written and spoken.

Responsibilities

• Review and evaluate project documentation to ensure accuracy, completeness, and compliance with procedures.
• Collect, transfer, and standardize data from forms into digital systems for organized records.
• Update central office records by consolidating information from calls, emails, meetings, minutes, and correspondence.
• Prepare letters, government forms, and reports in accordance with regulatory requirements.
• Support project closeout by managing technical correspondence and required documentation.
• Respond to administrative inquiries to ensure timely communication.
• Develop and format documents, reports, and presentations using Word, Excel, and PowerPoint.
• Prepare assigned reports to track activities.
• Perform general clerical functions, including recordkeeping and handling packages.

Skills

Organizational skills

Attention to detail

Bilingual English/Spanish

Microsoft Office proficiency

Education

Associate degree in Office Systems or Business Administration

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

About Us…

Consertus is a global capital program management and advisory firm that combines deep human expertise with advanced digital tools to deliver smarter, faster, and more sustainable outcomes. Headquartered in Miami, Florida, and supported by a team of more than 1,000 professionals worldwide, we help clients plan, execute, and optimize large-scale capital programs. Our integrated services span digital, advisory, and delivery, empowering organizations to navigate complexity, manage risk, and achieve strategic goals in sectors including aviation, transportation, transit, water, healthcare, energy, education, government, commercial, life sciences, and technology. At Consertus, we celebrate individual strengths, foster strong relationships, and promote flexibility in how and where we work. Join us to grow your career, develop your skills, and make a lasting impact as we transform how the world is built. Discover how Consertus is driving transformative change for our clients, our people, and the communities we serve at www.consertus.com

About this Role…

We are looking for a highly organized Administrative Assistant – General Engagement to provide high-level clerical support within our client’s office. This role requires strong administrative skills, attention to detail, and the ability to manage a variety of secretarial and technical tasks in a fast-paced environment. You will perform skilled duties such as evaluating construction project documents, preparing reports, conducting research, collecting data, and supporting digitalization efforts. If you thrive in a structured environment and enjoy providing comprehensive administrative support, this is the role for you.

Key Responsibilities:

• Review and evaluate project documentation and related information to ensure accuracy, completeness, and compliance with established procedures.
• Collect, transfer, and standardize data from physical forms and source documents into organized digital systems to maintain accurate records.
• Update and maintain central office records by gathering and consolidating information from calls, emails, meetings, minutes, and official correspondence.
• Prepare and generate letters, government forms, and reports in accordance with administrative and regulatory requirements.
• Support project closeout processes by managing and processing technical correspondence and required documentation.
• Respond to and resolve administrative inquiries to ensure timely and effective communication.
• Develop and format documents, reports, and presentations using Microsoft Word, Excel, and PowerPoint to support operational needs.
• Prepare and compile assigned reports to facilitate tracking and documentation of activities.
• Perform general clerical functions, including recordkeeping and handling packages and correspondence, to support daily office operations.

Qualifications/Requirements:

• Hold an associate degree in Office Systems, Business Administration, or a related discipline.
• Demonstrate at least one year of experience in a relevant administrative or support role.
• Communicate effectively in both English and Spanish, verbally and in writing.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook with a high level of proficiency.

What's In It For You:

• Medical, dental, and vision insurance for employees and their dependents
• Retirement savings plan with company matching
• Paid time off, including vacation, sick leave, and holidays
• And others

Equal Employment Opportunity Statement:

Consertus is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants from all backgrounds and identities, and we do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, veteran status, or any other protected status.

Consertus drives positive outcomes for capital programs around the world through transformative advisory and delivery solutions and digital innovations. By leveraging leading-edge technology and embracing a collaborative, client-first spirit, Consertus works smarter to deliver results that offer higher performance, more longevity, and greater value for clients. Consertus is made up of 800+ full-time employees located across the United States, Puerto Rico, United Kingdom, Kingdom of Saudi Arabia, UAE, and India. An international client base, in sectors such as transportation, manufacturing, utilities, government, and healthcare, partners with Consertus for tailored solutions that help them achieve their goals.