Document Control Specialist

Technical Source; North Carolina; On-site; USD 65,000 - 90,000; Full time

Job summary

Technical Source is hiring a Document Turnover Specialist to support ETOP completion for a greenfield pharmaceutical facility south of Raleigh, NC. You will review, validate, and coordinate turnover documentation across utilities, processing equipment, and laboratory systems to ensure regulatory compliance before handoff.

On-site role requiring 3–7 years in GMP environments, experience with ACC and MS Office, and strong cross-functional communication.

Qualifications

• 3–7 years in pharmaceutical manufacturing or GMP/GDP environments.
• Experience in document control, turnover package management, or ETOP coordination.
• Independent worker with proactive communication and problem-solving.
• Proficient with ACC or similar document management system and MS Office.

Responsibilities

• Review ETOP packages for completeness, accuracy, and regulatory compliance.
• Identify missing documentation and coordinate with design/process engineers, vendors, and subcontractors.
• Verify approvals and sign-offs before package closure.
• Track outstanding items using ACC and Excel-based reports.
• File completed packages in ACC directories and maintain organized archives.
• Communicate with cross-functional teams to drive workflow and resolve blockers.
• Perform final quality checks to ensure regulatory requirements are met before handoff.

Skills

Document control

ETOP coordination

Commissioning/start-up

Independent worker

Strong communication

Cross-functional collaboration

Microsoft Excel

Microsoft Word

Microsoft Outlook

Education

High school diploma

2-year degree or higher

Bachelor's degree preferred

Tools

ACC system

Job description

Technical Source is looking for a Document Turnover Specialist supporting Electronic Turnover Package (ETOP) completion for a greenfield pharmaceutical manufacturing facility south of Raleigh, NC. The role focuses on reviewing, validating, and coordinating comprehensive turnover documentation across utilities, processing equipment, and laboratory systems. The specialist ensures all packages meet regulatory compliance standards and are complete before facility handoff.

Key Responsibilities

• Review incoming ETOP packages for completeness, accuracy, and regulatory compliance
• Identify missing or incomplete documentation and coordinate with design engineers, process engineers, vendors, and subcontractors to obtain required materials
• Verify all required approvals and sign-offs are in place before package closure
• Track outstanding documentation items using ACC system and Excel-based status reports
• File completed packages in appropriate directories within ACC documentation system
• Communicate clearly with cross-functional teams to drive documentation workflow and resolve blockers
• Perform final quality checks to ensure all documentation requirements are met before handoff

Required Qualifications

• 3–7 years in pharmaceutical manufacturing or GMP/GDP regulated environments
• Demonstrated experience with at least one of the following:
• Document control in pharmaceutical manufacturing
• Turnover package management or ETOP coordination
• Commissioning or start-up support for manufacturing equipment
• Early-stage project engineering with documentation responsibilities
• Understanding of pharmaceutical equipment types and GMP documentation standards
• Self-sufficient and proactive work style; ability to work independently with minimal supervision
• Strong written and verbal communication skills
• Proficient with ACC (or similar document management system), Microsoft Excel, Word, and Outlook
• High school diploma or equivalent; 2-year degree or higher preferred

Preferred Qualifications

• Prior experience with ACC system
• Familiarity with bioreactors, processing equipment, and utility systems in pharmaceutical settings
• Commissioning or project engineering background
• Bachelor's degree in Engineering, Sciences, or Quality
• Experience building relationships and coordinating across multiple stakeholder groups
• Knowledge of FDA, ICH, or EMA documentation requirements