Office Manager

SGS; Appleton (WI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid time off

Job summary

SGS is seeking an experienced administrative/procurement professional to support procurement, vendor management, and office operations in our Wisconsin Appleton location.

You will handle quotes, purchasing, timecard approvals, vendor scheduling, onboarding support, and general IT coordination with our facilities team. The role offers growth and exposure to a global testing and certification environment.

Qualifications

• Experience with basic procurement, vendor relations and purchasing processes.
• Familiarity with Kronos and timecard approvals is a plus.
• Ability to coordinate IT and onboarding tasks when needed.

Responsibilities

• Follow-up on quotes from suppliers for equipment and services.
• Process purchases and approvals, including P-card and iExpense workflows.
• Administer Kronos timecards and set schedules.
• Set up vendor appointments and respond to facilities service inquiries.
• Maintain office and lab supplies, inventory and purchasing records.
• Assist with onboarding and IT issue resolution as needed.
• Coordinate safety and document control tasks and file management.

Skills

Supplier follow-up

Purchasing

Kronos timecard

Vendor scheduling

IT coordination

Office administration

Facilities support

Shipping & receiving

Document control

Education

High school or equivalent

Tools

SharePoint

P-card

iExpense

Microsoft Office

Job description

SGS is the global leader and innovator in inspection, verification, testing and certification services. Founded in 1878, SGS is recognized as the global benchmark in quality and integrity. With over 97,000 employees in 130 countries and operating a network of more than 2,400 offices and laboratories, we provide services to almost every industry by assuring quality and safety of products and services.

Trusted all over the world, SGS is a market leader because we put 100% passion, pride and innovation into everything we do. We encourage new ideas. We welcome people who challenge the way we do things. And we will be 100% committed to helping you reach your full potential.

KNOWLEDGE / SKILLS / ABILITIES

• Follow-up on quotes from suppliers for equipment, etc.
• Make purchases
  • P-card
  • Boss / iExpense & Sharepoint– US OIE User
  • Purchasing approver?
• Kronos Admin Access, timecard approval, set schedules, etc
• Setup Vendor Appointments
• Respond to cold calls from facilities services
• i.e. cleaning services
• Shipping and receiving
• Answering door
• Setting up Laptops
• Taking care of supervised destruct dumpster
• Hazards and BBS reporting
• Vendor Contact/Scheduling
• Maintaining Base Office/Building/Lab Supplies/Purchasing/Inventory
• Troubleshooting with IT or new computer configuration with IT i
• Possibly new employee onboarding/orientation. They could handle the IT/computer issues and walk them through our systems.
• Safety Inspections/Monthly Safety Tasks
• Backup for other roles such as Sandy if we need more coverage there, or we could kick them to saline production or something along those lines.
• Manage website/fliers/or other marketing related documents
• Retain and update employee files
• Update employee phone number list when needed
• Invoice, order entry, and procurement backup
• Put together Lab notebooks
• Access to SharePoint for new client and client maintenance
• Document Control: Editing, formatting, posting documents to the CDL.
• Calibration: Payments, shipping.
• Training: Back-up to update the training matrices.
• Access to fob system
  • Be able to check fob times when there are clock in/out issues
  • Support new employee or contactor fob assignment
• Access for security system

COMPUTER SKILLS

• Advanced proficiency in Microsoft Office Suite preferred, particularly Outlook, Excel, and Word

Compensation

The expected salary for this position is $55,000 to $75,000 per year. This range represents the minimum and maximum base salary we reasonably expect to pay for this role. Actual compensation within the range will depend on skills, experience, and qualifications.

Our Benefits

We care about your total well-being and will support you with the following, subject to your location and role.

• Health: Medical, dental and vision insurance, life insurance, employee assistance programs.
• Wealth: In addition to base pay, we offer 401(k) with company match (immediate vesting upon enrollment).
• Happiness:
  • Professional Growth: Online training courses, virtual and classroom development experiences, tuition reimbursement program
  • Work-Life Balance: Paid-time off and family leave

In compliance with applicable state and local pay transparency laws, we provide clear and equitable compensation information for all applicants.

Position anticipated to close August 31, 2026.

Additional information

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.

If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call 201-508-3149 for assistance and leave a message. You will receive a callback. Please note, this phone number is not for general employment information but is only for individuals who are experiencing difficulty applying for a position due to a disability.