Documentation Archivist (3-6 Month Contract)

SGS North America Inc.; Lincolnshire (IL); On-site; USD 26,000 - 32,000; Full time

Job summary

SGS North America Inc. is seeking a detail-oriented Records Clerk to support archival operations and document control. You will scan, file, and retrieve records, coordinate with external storage suppliers, and prepare documents for clients and internal teams.

The role requires a college diploma or equivalent, strong organizational skills, and proficiency with Word, Excel, PowerPoint & Outlook. You will contribute to accurate, timely processing and client-focused service.

Qualifications

• Education: College Diploma or equivalent
• Must read, understand and follow work instructions in a safe, accurate and timely manner.
• Proficient in Word, Excel, PowerPoint & Outlook.
• Proven ability to manage and coordinate multiple projects in a fast-paced environment.

Responsibilities

• Scan records to Intact system
• Archive records and maintain filing list for records in outside storage
• Communicate with supplier for archiving, retrieval and destruction per SOP
• Arrange copies of records per client request and send to client
• Ensure time is captured for billing clients
• Provide scan packets and raw data sheets
• Retrieve and re-file records when requested
• Provide testing records for clients and SGS personnel
• Support team with cross-functional tasks as needed
• Assist with reception coverage or courier shipments as needed
• Prepare scanning cover sheets as requested

Skills

Project coordination

Attention to detail

Organization

Ability to read and follow work instr.

Education

College Diploma or equivalent

Tools

Word

Excel

PowerPoint

Outlook

Job description

Full-time Compensation: USD 19 - USD 23 - hourly

Company Description

We are SGS - the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

• Scan records to Intact system
• Archive records and maintain filing list for records stored in outside storage location.
• Communicate with outside storage location supplier for archiving, retrieval and destruction. Evaluate the supplier as per SOP QAM-213 Evaluation of suppliers.
• Arrange copies of records as per C of A order (client request) and send to client.
• Assures time is accounted for the activities to charge clients.
• Send records to an approved offsite storage location on client request
• Provide Scan Packet Cover Sheet and Raw Data Cover Sheet
• Retrieve and re-file records when requested
• Provide testing record for client and SGS personnel
• Provide mutual back-up support to other members in the team as required
• Process incoming and outgoing mail when assignedCommunicate in a timely manner on all levels with information that is needed to make a quick decision.
• Attend training sessions and ensure that training binder is current.
• Have a training record for every SOP version executed; If absent during training sessions, ensure training is performed and documented.
• May perform other responsibilities as assigned:
• Assist with Reception coverage as needed
• Assist with the preparation of courier shipments
• Prepare and supply the scanning cover sheets as per request

Qualifications

• Education: College Diploma or equivalent
• Proven record of bringing effectiveness to processes and ability to be detailed and focused on any job assigned.
• Excellent organization skills and is detail oriented.
• Must be able to read, understand and follow work instructions in a safe, accurate and timely manner.
• Candidates must be proficient in using various types of computer software (Word, Excel. PowerPoint & Outlook).
• Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.

Additional Information

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time.

If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call 201-508-3149 for assistance and leave a message. You will receive a call back. Please note, this phone number is not for general employment information, but is only for individuals who are experiencing difficulty applying for a position due to a disability.

Job Location

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