Documentation Specialist

SGS North America Inc.; Village of Farmingdale (NY); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Health insurance: Medical, dental, and

Life insurance

401(k) with company match

Tuition reimbursement program

Paid time off

Family leave

Professional growth: Online and in‑p``

Job summary

SGS North America Inc. is seeking an Administrative Assistant to support Operations, Facilities, and Quality Control at our Farmingdale location. The role focuses on improving daily business efficiency and handling clerical tasks, documentation, and customer communications.

Responsibilities include processing quotes, reviewing test reports, data entry in Oracle, and ensuring accurate order confirmations. A strong command of English and proficient MS Office skills are essential.

Qualifications

• Ability to coordinate multiple projects at once.
• Ability to work independently, use time wisely and multi-task.
• Language Skills: English
• Mathematical Skills: Intermediate
• Reasoning Skills/Abilities: Intermediate
• Computer Skills: Proficiency with Microsoft Office applications, including Outlook, Word and Excel.
• Strong attention to detail and organizational and interpersonal skills

Responsibilities

• Provide administrative support to operations team to increase the overall efficiency of a company's daily business operation.
• Perform clerical duties including filing, scanning and emailing.
• Review customer test reports & customer cards for accuracy
• Type test customer test reports
• Prepare and email customer quotation at direction of sales team
• Review the test sample entry for accuracy
• Oracle order confirmation and proforma invoice entry
• Provides excellent customer service to clients, and maintains positive interaction with peers and supervisors
• Performs additional office management tasks as directed
• Adheres to internal standards, policies, and procedures

Skills

Microsoft Office

English

Time management

Detail orientation

Job description

Compensation

Full-time Compensation: USD 20.00 - USD 23.00 - hourlyCompany Description

Company Description

SGS is the global leader and innovator in inspection, verification, testing and certification services. Founded in 1878, SGS is recognized as the global benchmark in quality and integrity. With over 97,000 employees in 130 countries and operating a network of more than 2,400 offices and laboratories, we provide services to almost every industry by assuring quality and safety of products and services. Trusted all over the world, SGS is a market leader because we put 100% passion, pride and innovation into everything we do. We encourage new ideas. We welcome people who challenge the way we do things. And we will be 100% committed to helping you reach your full potential.

Job Description Summary

Performs administrative and operational tasks to increase the overall efficiency of a company's daily business operations. Supports functions related to administrative support of Operations, Facilities and Quality Control for assigned location.

Job Functions

• Provide administrative support to operations team to increase the overall efficiency of a company's daily business operation.
• Perform clerical duties including filing, scanning and emailing.
• Review customer test reports & customer cards for accuracy
• Type test customer test reports
• Prepare and email customer quotation at direction of sales team
• Review the test sample entry for accuracy
• Oracle order confirmation and proforma invoice entry
• Provides excellent customer service to clients, and maintains positive interaction with peers and supervisors
• Performs additional office management tasks as directed
• Adheres to internal standards, policies, and procedures

Qualifications

• Education and Experience
• Ability to coordinate multiple projects at once.
• Ability to work independently, use time wisely and multi-task.
• Knowledge / Skills / Abilites
• Language Skills: English
• Mathematical Skills: Intermediate
• Reasoning Skills/Abilities: Intermediate
• Computer Skills: Proficiency with Microsoft Office applications, including Outlook, Word and Excel.
• Strong attention to detail and organizational and interpersonal skills
• Computer Skills
• Computer Skills: Proficiency with Microsoft Office applications, including Outlook, Word and Excel.

Pay Range

Pay Range: $20.00-$23.00/ hour

Additional Information

Compensation: The expected salary for this position is $20.00 to $23.00 per hour. This range represents the minimum and maximum base salary we reasonably expect to pay for this role. Actual compensation within the range will depend on skills, experience, and qualifications.

Benefits

• Health: Medical, dental and vision insurance, life insurance, employee assistance programs.
• Wealth: In addition to base pay, we offer 401(k) with company match (immediate vesting upon enrollment).
• Happiness:Professional Growth: Online training courses, virtual and classroom development experiences, tuition reimbursement program
• Work-Life Balance: Paid-time off and family leave

Equal Opportunity Statement

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required. This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time.

Position anticipated to close November 30, 2026.

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