Document Scanning Assistant

The First National Bank Of Williamson; Williamson (WV); On-site; USD 28,000 - 36,000; Full time

Job summary

The First National Bank Of Williamson is seeking a Document Scanning Assistant to help transition paper records to a secure digital system. You will scan, index, and organize documents for fast retrieval and regulatory compliance, supporting multiple departments and customer service.

Your duties include preparing documents, operating scanning equipment, ensuring accuracy, and aiding in workflow automation initiatives to improve efficiency.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, records management, document imaging, or banking experience preferred.
• Basic computer proficiency, including Microsoft Office applications.
• Experience working with document management or imaging software is preferred but not required.
• Ability to maintain accuracy while processing large volumes of documents.
• Exceptional attention to detail and organizational skills.
• Ability to manage repetitive tasks while maintaining a high level of accuracy.
• Strong time management and productivity skills.
• Ability to handle confidential information with discretion and professionalism.
• Self-motivated with the ability to work independently and as part of a team.
• Adaptability and willingness to learn new technology and digital processes.
• Commitment to supporting operational excellence and continuous improvement.

Responsibilities

• Review documents for clarity and legibility; remove staples, paper clips, and other bindings; repair minor damage before scanning
• Organize and classify electronic records according to established document retention and filing standards.
• Assist departments in converting historical paper files into electronic records.
• Operate scanning equipment (flatbed, straight-feed, planetary) to produce accurate, high-resolution digital images
• Maintain confidentiality and security of customer and bank information throughout the scanning process.
• Assist with records retention, destruction schedules, and document storage procedures in accordance with bank policies.
• Maintain scanning equipment and coordinate maintenance or service requests as needed.
• Support process improvement initiatives related to document imaging and workflow automation.
• Perform other duties as assigned.

Skills

Attention to detail

Time management

Discretion

Self-motivation

Teamwork

Adaptability to tech

Education

High school diploma or equivalent

Tools

Microsoft Office

Document imaging software

Job description

The Document Scanning Assistant is responsible for preparing, scanning, and organizing physical documents into the bank's electronic document management system. This role supports the bank's transition from paper-based processes to a secure digital environment by ensuring documents are accurately scanned, indexed, and readily accessible for business operations, regulatory compliance, and customer service. Working closely with all departments, the Document Scanning Assistant helps maintain organized electronic records while supporting the bank's commitment to operational efficiency and modernization.

Key Responsibilities

Review documents for clarity and legibility; remove staples, paper clips, and other bindings; repair minor damage before scanning

Organize and classify electronic records according to established document retention and filing standards.

Assist departments in converting historical paper files into electronic records.

Operate scanning equipment (flatbed, straight-feed, planetary) to produce accurate, high-resolution digital images

Maintain confidentiality and security of customer and bank information throughout the scanning process.

Assist with records retention, destruction schedules, and document storage procedures in accordance with bank policies.

Maintain scanning equipment and coordinate maintenance or service requests as needed.

Support process improvement initiatives related to document imaging and workflow automation.

Perform other duties as assigned.

Qualifications

High school diploma or equivalent required.

Previous administrative, records management, document imaging, or banking experience preferred.

Basic computer proficiency, including Microsoft Office applications.

Experience working with document management or imaging software is preferred but not required.

Ability to maintain accuracy while processing large volumes of documents.

Exceptional attention to detail and organizational skills.

Ability to manage repetitive tasks while maintaining a high level of accuracy.

Strong time management and productivity skills.

Ability to handle confidential information with discretion and professionalism.

Self-motivated with the ability to work independently and as part of a team.

Adaptability and willingness to learn new technology and digital processes.

Commitment to supporting operational excellence and continuous improvement.