Document Scanning Assistant

Greenkey Resources LLC; Potomac (MD); On-site; USD 21,000 - 30,000; Part time

Job summary

Green Key Resources LLC is seeking a Document Scanning Assistant to support a temporary project focused on digitizing and reducing physical storage. The role involves preparing, scanning, and electronically organizing paper files, while maintaining confidentiality in a professional office setting.

Training will be provided on scanning equipment and document management procedures; the position offers collaboration with the Office Manager and administrative staff to meet tight project deadlines.

Qualifications

• High school diploma or equivalent required.
• Experience in document scanning, filing, or records management preferred but not mandatory.
• Basic computer skills, including familiarity with Microsoft Office and PDF documents.
• Strong attention to detail and organizational abilities.
• Ability to work independently and maintain productivity during repetitive tasks.
• Dependable and punctual with the ability to meet project deadlines.
• Physical ability to lift and move file boxes weighing up to 25 pounds.
• Comfortable handling confidential documents in a professional environment.
• Willingness to undergo training on scanning equipment and procedures.

Responsibilities

• Prepare paper files for scanning by removing fasteners and organizing documents.
• Scan documents into electronic systems ensuring accuracy and clarity.
• Organize and label electronic files following established procedures.
• Maintain the original order of documents throughout the scanning process.
• Sort and organize physical files for scanning, storage, or shredding.
• Track scanning progress and maintain accurate records of completed files.
• Assist with boxing, labeling, and organizing physical files as needed.
• Follow procedures for handling confidential and sensitive information.
• Collaborate with the Office Manager and administrative staff to meet project deadlines.

Skills

Attention to detail

Organizational skills

Independent work

Punctuality

Meeting deadlines

Confidential handling

Education

High school diploma or equivalent

Tools

Microsoft Office

PDF documents

Job description

Document Scanning Assistant Overview

• The Document Scanning Assistant will support digitization efforts during a temporary project-based assignment.
• Assist with the firm's document clean-up and file reduction initiative for office renovation preparation.
• Prepare, scan, and electronically organize paper files to reduce physical storage needs.
• Work in a professional office environment handling confidential documents responsibly.
• Receive training on scanning equipment, document management procedures, and confidentiality protocols.
• Contribute to a collaborative team effort ensuring project deadlines are met efficiently.
• Opportunity to gain experience in records management and administrative processes.

Document Scanning Assistant Key Responsibilities & Duties

• Prepare paper files for scanning by removing fasteners and organizing documents.
• Scan documents into electronic systems ensuring accuracy and clarity.
• Organize and label electronic files following established procedures.
• Maintain the original order of documents throughout the scanning process.
• Sort and organize physical files for scanning, storage, or shredding.
• Track scanning progress and maintain accurate records of completed files.
• Assist with boxing, labeling, and organizing physical files as needed.
• Follow procedures for handling confidential and sensitive information.
• Collaborate with the Office Manager and administrative staff to meet project deadlines.

Document Scanning Assistant Job Requirements

• High school diploma or equivalent required.
• Experience in document scanning, filing, or records management preferred but not mandatory.
• Basic computer skills, including familiarity with Microsoft Office and PDF documents.
• Strong attention to detail and organizational abilities.
• Ability to work independently and maintain productivity during repetitive tasks.
• Dependable and punctual with the ability to meet project deadlines.
• Physical ability to lift and move file boxes weighing up to 25 pounds.
• Comfortable handling confidential documents in a professional environment.
• Willingness to undergo training on scanning equipment and procedures.