Document Scanner Clerk

Adroit Partners; Lynnwood (WA); On-site; USD 21,000 - 29,000; Full time

Job summary

Adroit Partners seeks a detail-oriented Records Processor in Lynnwood, WA for a contract-on-site role. You will review contracts and property records, locate document locations, and scan/upload images into databases with precise naming and tracking in Excel.

You will identify sensitive information, audit for accuracy, and collaborate with team leads to meet deadlines while maintaining a professional standard in daily interactions and data handling.

Qualifications

• Two years or more in an area requiring strong attention to detail, such as auditing contracts or financial records.
• Strong problem-solving abilities and accuracy.
• Good verbal communication and ability to articulate project status.

Responsibilities

• Review contracts, property records, order forms and other paperwork to determine correlation
• Sort paperwork according to established rules and criteria
• Navigate database to locate document locations
• Scan and upload documents into database with readable files
• Track scans in Excel and confirm contents align with spreadsheet
• Identify personal/sensitive information and shred per policy
• Communicate discrepancies to team and management promptly
• Physically retrieve/relocate records from vaults, shelves etc.
• Perform quality reviews of scans and uploads
• Manage workload and provide summary reports to management

Skills

Attention to detail

Data entry

Verbal communication

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Job Description

Job Purpose

The main function for this role is to review property records, legal documents and other records to identify proper location in electronic systems. Identifies and sorts a variety of records based on established criteria. Operates scanners to scan and upload document images into database. Records and track progress in spreadsheet. Audits files against spreadsheet and communicates issues to team and management. Performs high-quality, heavily detailed work with accuracy and efficiency daily. As well as maintaining professionalism when interacting with your team, location staff and other organizational groups.

Job Description

• Review contracts, property records, order forms and other paperwork to determine correlation
• Sort paperwork according to established rules and criteria
• Navigate database in order to find document locations based on available paperwork
• Scan and/or upload documents into database, ensuring readability and accurate file names
• Track scans in Excel spreadsheet, confirming contents of file align with information in spreadsheet
• Identify personal/sensitive information and shred according to company policy
• Recognize discrepancies between records, file names, spreadsheets and communicate to team and management in a timely fashion
• Physically retrieve/relocate records from various locations (vaults, shelves, file cabinets, attics, basements, etc.) to perform tasks as needed
• Perform quality reviews of scans and uploads
• Manages workload and provides summary reports to management when necessary
• Works with group leadership to complete high priority projects and interacts with other corporate departments to manage data flow and deadlines
• Identifies opportunities to streamline tasks associated with daily work functions
• Adapt to changing work requirements and environment as needed
• Assist team with other duties such as pulling records for review

Qualifications

• Preferred experience, 2 years in area requiring strong attention to detail (e.g., experience auditing contracts and financial records) preferred
• Problem solving abilities
• Proficiency in Microsoft Word, Excel and Outlook
• Highly detail-oriented with a careful eye for quality control and presentation of work
• Self-motivated and driven to produce results within tight deadlines and with maximum quality within allowed time constraints
• Verbal communication skills; ability to articulate project status as needed

Position Benefits

Get the chance to work directly with a leading provider of funeral, cremation, and cemetery services with a strong reputation in the industry. Take advantage of the opportunity for career growth and advancement within the company once you join. Working for an organization that has a diverse range of roles and locations allows employees to explore different areas of the funeral and cemetery industry and develop their skills and expertise. Along with comprehensive benefits, training and development, collaborative work environment, employee recognition, community involvement and most importantly, meaningful work – being a part of this industry can provide a sense of purpose and the opportunity to make a positive impact on the lives of grieving families. Helping families through difficult times and providing compassionate support can be deeply fulfilling for individuals like yourself!

Working Environment:

Onsite

Employment type

Contract only

Compensation:

$18.00 HR

About us

Adroit Partners is a leader in identifying and placing quality talent with top employers. Becoming a part of our team means you will gain access to an array of opportunities with our network of clients. We offer assistance in refining your resume and social media presence to better highlight your talents, and can introduce you to industries you may not have considered. We are here to help you every step of the way from the application process through accepting the job offer, ensuring your career goals are met.