Document Processing Associate - Digital Archiving

Neumo; Chicago (IL); On-site; USD 34,000 - 44,000; Full time

Job summary

Neumo is seeking a detail-oriented Document Processing Associate in Chicago to support government and archival record projects. You will handle materials including microfilm, books, and paper documents, scanning and preparing them for digital archives with training provided.

Responsibilities cover scanning, data entry, inventory control, and quality checks, plus collaboration with project leads to meet client requirements.

Qualifications

• High School Diploma or equivalent
• Experience in document scanning and data entry
• Experience with scanning equipment such as OPEX, Inotec, or similar production scanners
• Experience with microfilm or roll-film scanning
• Experience performing quality control or production-based work
• Familiarity with digital imaging concepts such as file formats, image resolution, and image quality

Responsibilities

• Prepare materials for scanning by removing staples, bindings, paper clips, and other fasteners
• Operate document scanning and imaging equipment
• Capture high-quality digital images of paper records, books, files, microfilm, roll film, and other archival materials
• Organize, stage, track, and return documents throughout the scanning process
• Follow established procedures for handling confidential and sensitive records
• Maintain accurate inventory records using Microsoft Excel and internal systems
• Perform data entry and document tracking activities
• Verify document counts and maintain accurate project records
• Review scanned images for accuracy, completeness, and image quality
• Verify that records meet project and client requirements
• Perform basic image corrections when needed
• Identify and resolve scanning errors
• Communicate effectively with supervisors, project leads, and team members
• Support project deadlines and production goals
• Represent Neumo professionally while working at client locations
• Follow all confidentiality, security, and document-handling procedures

Skills

Attention to detail

Basic computer skills

Microsoft Excel

MS Outlook/Word/Teams

Education

High School Diploma or equivalent

Tools

OPEX scanner

Inotec scanner

Job description

Neumo is seeking a detail-oriented Document Processing Associate in Chicago to support government and archival record projects. You will handle materials including microfilm, books, and paper documents, scanning and preparing them for digital archives with training provided.

Responsibilities cover scanning, data entry, inventory control, and quality checks, plus collaboration with project leads to meet client requirements.