Archival Processing Specialist

AMG & Associates, Inc.; New York (NY); Hybrid; USD 85,000 - 105,000; Full time

Benefits offered by this job

Remote or hybrid work options

Job summary

AMG & Associates, Inc. seeks an experienced archival specialist to organize, describe, and preserve diverse collections. You will process materials from accessioning to storage, develop finding aids, and maintain descriptive metadata.

Strong standards knowledge and collaboration with researchers are essential. The role supports digitization prep, archival databases, and multiple collections, with remote or hybrid work options.

Qualifications

• Bachelor's degree in History, Archival Studies, Library Science, Information Science, Records Management, or related field.
• 3+ years of professional experience in archival processing or related field.
• Strong understanding of archival arrangement, description, accessioning, preservation, and collection management principles.
• Experience developing finding aids, inventories, catalog records, or descriptive metadata.
• Familiarity with archival standards, cataloging practices, digitization workflows, and preservation procedures.

Responsibilities

• Assess, organize, arrange, and describe archival collections, manuscripts, historical documents, photographs, and institutional records.
• Process archival materials from accessioning through arrangement, description, and final storage.
• Develop and maintain finding aids, inventories, catalog records, and metadata.
• Apply archival standards to ensure consistent organization and documentation.
• Evaluate preservation needs, handling requirements, and storage conditions.
• Maintain records of collection contents, processing, access restrictions, and actions.
• Support digitization by preparing materials for scanning and verifying metadata.
• Maintain archival databases and collection management systems.
• Coordinate with archivists, researchers, and stakeholders to support access.

Skills

Archival processing

Finding aids

Cataloging

Preservation

Metadata

Digitization workflows

Records management

Microsoft Office

Archival management systems

Education

Bachelor's degree in History/Archival Studies/Library Science

Master's degree preferred

Tools

Archival management systems

Microsoft Office

Digital repositories

Cataloging platforms

Job description

AMG & Associates, Inc. seeks an experienced archival specialist to organize, describe, and preserve diverse collections. You will process materials from accessioning to storage, develop finding aids, and maintain descriptive metadata.

Strong standards knowledge and collaboration with researchers are essential. The role supports digitization prep, archival databases, and multiple collections, with remote or hybrid work options.