Document Control Manager

Alfatech; San Francisco (CA); Hybrid; USD 90,000 - 110,000; Full time

Job summary

AlfaTech in San Francisco is seeking a(Document Control Manager) to lead and improve document control systems across design and construction projects. You will coordinate with design teams, contractors, and project managers to ensure controlled issuance of high-quality project documents and templates.

Ideal candidates have 5+ years in document control, familiarity with SharePoint, ProCore, Autodesk Forma, and a proven track record on large-scale projects.

Qualifications

• Minimum of 5 years of direct experience in a Document Control Management role.
• Strong interpersonal and customer service skills with internal and external partners.
• Basic understanding of contract and construction.
• Knowledge of codes, standards, and construction/engineering.
• Experience on large-scale design and construction projects is highly valued.
• Excellent verbal and written communication.

Responsibilities

• Establish, implement, administer, and improve document/data management systems and related compliance processes.
• Configure, maintain, and govern SharePoint project sites for controlled document workflows.
• Manage standards for document collection, distribution, filing, version control, and quality review.
• Review contract and construction documents for alignment with project standards.
• Identify nonconforming documentation and recommend corrective actions.
• Oversee development, quality review, and issuance of design packages and project documentation.
• Attend and actively participate in design and construction project teams.
• Provide document control training to team.
• Develop templates and reporting tools in Word, Excel, PowerPoint and G-Suite; curate libraries of design deliverables.

Skills

Document control

SharePoint

MS Office

Adobe Acrobat

G-Suite

ProCore

Autodesk Forma

Communication

Leadership

Project coordination

Education

Four-year degree preferred

Two-year technical degree acceptable

Tools

SharePoint

ProCore

Autodesk Forma

G-Suite

Adobe Acrobat

Job description

Document Control Manager

About Us

At AlfaTech we believe in more than just engineering solutions; we believe in promoting a culture of agility, collaboration, and inclusion. As a leading consulting engineering firm, we provide thoughtful engineering design that is technologically forward thinking, innovative, and environmentally conscious, ensuring that our contribution to our built environment is flexible, sustainable, and lasting across all the market segments we serve.

If you're driven by a passion for engineering, innovation, and making a difference, if you thrive on challenges and adapt quickly to change, and if you are looking to be part of a dynamic team of empowered, smart, energized, professionals, then AlfaTech is the place for you.

Job Summary

This is a mid-level administrative leadership position that supports project delivery, quality management, compliance, and document control operations. The Document Control Manager’s primary duty is to administer, oversee, and continuously improve document control systems, standards, and compliance processes that directly support project and business operations. This position requires a self-motivated individual with strong organizational, communication, and leadership skills who can exercise discretion and independent judgment regarding document control procedures, issuance readiness, compliance exceptions, corrective actions, and process improvements.

The role will include coordinating with and supporting design team project manager(s), other project administrators, in-house mechanical, electrical, plumbing engineers, outside design team consultants, and contractors' construction site team. The DCM will provide organizational leadership to the design team to ensure project deliverables are properly reviewed, controlled, and issued in accordance with applicable standards and requirements. It is expected that the majority of their time to be dedicated to project related assignments and deliverables.

Core Responsibilities

• Establish, implement, administer, and continuously improve document/data management systems, standards, records management procedures, and related compliance processes.
• Configure, maintain, and govern SharePoint project sites to support controlled document workflows, access standards, version control, and project compliance requirements.
• Manage, enforce, and interpret standards for document collection, distribution, filing, version control, quality review, and controlled issuance to ensure project documentation is complete, accurate, and compliant with project requirements.
• Review contract and construction documents to ensure all internal and external deliverables align with project standards and requirements.
• Identify nonconforming documentation, evaluate alternatives, determine appropriate escalation or resolution paths, and recommend corrective actions on significant document control and compliance matters.
• Oversee and coordinate the development, quality review, and formal issuance of design packages, including drawings, specifications, basis of design documents, reports, and other project documentation.
• Attends and is an active participant in the design and construction project team
• Provide document control training to team
• Review project deliverable and internal meeting calendars, determine applicable documentation requirements, and coordinate timely capture and control of presentation materials and related records.
• Develop and maintain standardized document templates, formats, and reporting tools in Word, Excel, PowerPoint and G-Suite products to support project consistency and compliance with organizational standards. Institute and curate libraries of design deliverable
• Other duties as

Ideal Candidate and Essential Requirements

• Demonstrated experience as a self-directed, pro-active, and highly-motivated team
• Strong interpersonal and customer service skills and demonstrated ability to communicate with internal and external business partners.
• Basic understanding of contract and construction
• Knowledge of codes, standards, and construction/engineering
• Proclivity for catching the error and enacting appropriate
• Experience working on large-scale design and construction projects is highly
• Excellent verbal and written communication
• Minimum of 5 years of direct experience in a Document Control Management
• Experience in mission-critical (data center) project designs
• Familiarity with Microsoft Office Suite, Adobe Acrobat, SharePoint, ProCore, Autodesk Forma, G-Suite and other file management software is necessary.
• A four-year degree is preferred. However, a two-year technical degree augmented with courses and/or seminars in engineering change control, change requests, contract administration, project management is acceptable.

Salary Range

This is a hybrid role. It is anticipated that the working days in the office will be done at our San Francisco office. The expected salary range for candidates who will work in the San Francisco office is $90,000-$110,000. The final offer to our new team member will be dependent on several factors that may include but are not limited to the length, breadth, and depth of experience within the job and the industry, education, etc. ATCE is a multi-state employer, and this salary range may not reflect positions that work in other states.

San Francisco Notice

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Equal Opportunity Employer

We are committed to creating an inclusive workplace and welcome applications from all qualified candidates. Employment decisions are based on qualifications, merit, and business needs.

Fair Chance

We will consider for employment qualified applicants with arrest and conviction records in accordance with applicable federal, state, and local laws.