Document Management Specialist, Projects

Day & Zimmermann

Charlotte (NC)

On-site

USD 50,971 - 52,348

Full time

14 days+

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Benefits offered by this job

Medical/Rx coverage

Dental and vision coverage

100% paid maternity leave for up to 12 weeks

Parental leave

Flexible spending accounts

Job summary

A leading construction firm is seeking a Document Management Specialist in Charlotte, NC. This mid-senior level position involves providing technical guidance for licensing activities and maintaining document compliance. Candidates should have at least 3 years of relevant experience and strong communication skills. Full-time contract offers competitive pay and a comprehensive benefits package.

Qualifications

3+ years experience with licensing within construction and engineering.
Thorough understanding of construction industry and engineering licensing terms and policies.
Successful completion of drug and background screening process.

Responsibilities

Examine, evaluate, and investigate eligibility for contract compliance.
Manage bonds and certificates of insurance.
Maintain accurate log of all qualifiers for compensation.

Skills

Teamwork

Critical thinking

Analytical skills

Communication skills

Organizational skills

Interpersonal skills

Education

Two year degree or equivalent experience

Tools

ProCore

Job description

Document Management Specialist, Projects

Position status: Full-time, staff. This role is projected to last 18-22 months, working a 5/10s schedule with straight overtime when applicable. This role will be ON-SITE in Stanton, TN.

Position will provide coordination and provide technical guidance and oversight to support M&C's licensing activities across projects and programs. Position will ensure programs/department are documented and administered within guidelines established by the Director of Engineering to ensure effective delivery of programs within M&C. Position will also include general administrative duties necessary to support and operate the M&C Licensing programs.

Responsibilities

Examine, evaluate, and investigate eligibility for or conformity with state laws and regulations governing contract compliance with regards to licenses and permits; coordinate with corporate officers/qualifiers for new licenses and mandated license examinations; prepare and submit proper documentation per state laws & regulations for new licenses per contract requirements
Accurate & timely updating of license portfolio administration including processing license and bond fee payments
Manage bonds and certificates of insurance; request new bonds and/or certificates per license requirements; coordinate with corporate Officers and VP Labor Relations for local bonds and renewals; code and submit bond renewals for payment
Maintain an accurate log of all qualifiers to support HR with accurate and timely compensation for licensee holders
Communicate with internal support teams, such as BD and Proposals assess ability to perform scope, support RFI/RFP inquiries and provide potential licenses needed in potential new pursuant states
Maintain qualifiers updated information with agencies, monitor education and training timelines and backup qualifiers

Qualifications & Skills

Excellent teamwork, critical thinking, analytical, judgment and interpersonal skills
Thorough understanding of construction industry and engineering licensing terms and policies
Excellent communication and coordination skills with both internal and external customers
Knowledge working with state, county and local agencies
Strong interpersonal relationship building skills - able to work independently as well as with a variety of people and groups in a constructive and collaborative manner
Strong organizational skills and detail oriented

And If You Have These Qualifications

Two year degree or equivalent experience
3+ years experience with licensing within construction and engineering
Knowledge of ProCore - Preferred
Great attitude and team player
Successful completion of drug and background screening process

In compliance with this state’s pay transparency laws, the hourly range for this role is $37-$38, DOE. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements).

Salary information and offers are subject to our pay philosophy. Apply to connect with a Talent Acquisition Partner for more details.

Benefits & Equal Opportunity

We care about our employees and offer a competitive salary and comprehensive benefits package including medical/Rx, dental and vision coverage; life, AD&D and disability insurance; flexible spending accounts; 100% paid maternity leave for up to 12 weeks, parental leave, family leave, other paid time off; voluntary benefits and discount programs.

Physical & Mental Demands

Visual acuity needed to prepare and analyze data, transcribe documents, view a computer, read, inspect objects, operate machinery
Manual dexterity, hearing, talking
Capacity to think, concentrate and focus for long periods
Ability to read and write complex documents in English
Capacity to reason and make sound decisions
Ability to regularly perform all job functions at Company’s office or worksite

SO WHAT ARE YOU WAITING FOR? APPLY NOW! Talent Acquisition Partner: Jennifer Singer

Diversity, Inclusion & Equal Employment Opportunity

Day & Zimmermann is committed to maintaining an inclusive workforce, where employees are hired, retained, compensated and promoted based on contributions to our Company. Federal and state Equal Employment Opportunity laws prohibit employment discrimination. If you require an accommodation in the application process, please email reasonableaccommodation@dayzim.com with the position title and location.

Seniority level