Subcontract Administrator

Dayzim; North Carolina; Remote; USD 77,000 - 115,000; Full time

Job summary

Day & Zimmermann is seeking a Subcontract Administrator to manage the full lifecycle of subcontracts for capital projects across Nuclear, Fossil, Renewables, Government, and Industrial sectors. This remote North Carolina role emphasizes cost-effective subcontracting aligned with prime contracts and proactive stakeholder collaboration.

You will negotiate terms, administer RFQs and bids, track deliverables, and support risk assessment and project communications to ensure on-time, on-budget

Qualifications

• Bachelor’s Degree in Business, Supply Chain or related field.
• 5+ years of experience in subcontract administration or similar role.

Responsibilities

• Collaborate with the Supply Chain Director and project teams to develop Subcontract Strategy and Plans that support project schedules and cost estimates.
• Support labor cost estimation including DBA determinations, proposal development, and attend supplier/project meetings.
• Manage all stages of the subcontract process: RBL, RFQs, evaluation, negotiations, POs, changes, and closure.

Skills

Communication skills

Negotiation

Team collaboration

Education

Bachelor's Degree in Business / Supply Chain

Tools

SAP

Microsoft Office

Job description

Job Location: North Carolina, USA, United States (Remote)

Teams: Supply Chain

Posting Start Date: 7/22/26

Job Type: Full-Time

Work Type: Remote

Job Description:

Impact You'll Make

As a Subcontract Administrator at Day & Zimmermann, you will play a pivotal role in driving the success of our capital projects across diverse sectors including Nuclear, Fossil, Renewables, Government, and Industrial markets. Your expertise in managing the full lifecycle of subcontracts, from initiation through completion, will directly influence the efficiency and profitability of our operations. By cultivating strong partnerships with subcontractors and internal stakeholders, you will ensure that all subcontracting activities align with our strategic objectives and prime contract requirements.

This role offers a unique opportunity to be actively involved in shaping subcontract strategies that reduce costs while maintaining high standards of service quality, contributing positively to the overall business performance. Your proactive engagement in negotiations, risk assessment, and project communication will make you an essential contributor to project milestones and successful outcomes.

Join our dynamic supply chain organization where your dedication and skills will make a significant impact on advancing project delivery and fostering sustainable business relationships that support our company’s mission and growth.

As the Subcontract Administrator, here is the work you'll do:

• Collaborate closely with the Supply Chain Director and project teams to develop comprehensive Subcontract Strategy and Plans that support detailed program schedules and accurate cost estimates.
• Support labor cost estimation including Davis-Bacon Act (DBA) determinations, proposal development, and attend supplier and project meetings to maintain alignment with project requirements and client expectations.
• Manage and administer every stage of the subcontract process: crafting the Recommended Bidder's List (RBL), issuing Requests for Quotes (RFQs), evaluating received bids with Competitive Bid Evaluations (CBE), negotiating terms effectively with suppliers, issuing Purchase Orders (POs), managing change orders, and overseeing subcontract closure with precision.
• Maintain up-to-date Project Status Reports that reflect current RFQ statuses, subcontractor data, committed delivery timelines, and receipt of subcontract deliverables, ensuring transparency and informed decision-making.
• Exercise expert negotiation skills to secure favorable pricing and terms from subcontractors, address bid clarifications promptly, identify risks proactively, and build strong, trusting relationships with subcontractors and internal stakeholders alike.
• Drive inclusivity by engaging and fostering relationships with a diverse range of subcontractors, supporting our commitment to diversity and supplier inclusion.
• Communicate consistently and promptly with Supply Chain Management and Project Managers regarding any issues that may affect project schedules or deliverables, contributing to risk mitigation and project continuity.
• Actively participate in key project meetings such as Kick Off and Project Status meetings to stay informed on project dynamics and contribute valuable insights from a subcontract administration perspective.

This role is for you if you have these skills:

• Exceptional ability to manage multiple priorities in a fast-paced, matrixed organizational structure, demonstrating effective workload management and responsiveness to both internal and external customer needs.
• Highly developed interpersonal skills, with a strong capacity to communicate clearly and professionally both verbally and in writing; adept at building and maintaining collaborative relationships.
• Strong analytical and decision-making competencies, enabling insightful evaluation of bids, risks, and subcontract terms to support optimal project outcomes.
• Proficiency with Microsoft Office Suite and SAP systems, demonstrating the capability to leverage technology for efficient subcontract administration and data management.
• Experience navigating the complexities of Engineering, Procurement, and Construction (EPC) projects and Government contracting, providing familiarity with regulatory requirements and contract nuances unique to these sectors.

And if you have these qualifications:

• Bachelor’s Degree in Arts/Sciences (BA/BS) in Business, Supply Chain or related field Required
• 5+ years Required

In compliance with this state’s pay transparency laws, the salary range for this role is $76,640 - $114,960. This is not a guarantee of compensation or salary, as the final offer amount may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements).

We care about our employees, and it shows. Our staff receive a competitive salary and a comprehensive benefits package which includes medical/Rx, dental and vision coverage; life, AD&D and disability insurance; flexible spending accounts; 100% paid maternity leave for up to 12 weeks, parental leave, family leave, other paid time off; voluntary benefits and discount programs to meet our employees’ individual needs including pet insurance for our furry family members!

To ensure a safe work environment while meeting the physical demands of the job, you must be able to perform the following physical and mental tasks, with or without a reasonable accommodation. See essential functions below:

Essential Functions

• Visual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machinery
• Pushing or pulling (e.g., using a part of your body to press against something in a downward or outward direction, or in a dragging or hauling motion)
• Balancing (e.g., maintaining equilibrium when walking, climbing, crouching etc.)
• Manual Dexterity (e.g., picking, pinching, typing, or other working that uses the fingers)
• Stooping (e.g., bending the spine at the waist)
• Grasping (e.g., use of hand to apply pressure)
• Reaching (e.g., reaching the arms or legs in any direction)
• Feeling (e.g., perceiving an object’s size, shape, texture etc.)
• Lifting motion or lifting objects more than 0 pounds
• Climbing (e.g., ascending/descending ladders, stair, scaffolding, ramps, pole etc. using feet and legs or hands/arms to climb)
• Walking
• Hearing N/A
• Repetitive motions of any part of the body
• Talking
• Kneeling, crouching or crawling
• Capacity to think, concentrate and focus over long periods of time
• Ability to write complex documents in the [English] language
• Ability to read complex documents in [English] language
• Capacity to express thoughts orally (e.g., accurately, quick and loudly convey spoken instructions to workers)
• Capacity to reason and make sound decisions
• Ability to wear a mask, respirator, bullet proof vest, or other equipment
• Ability to regularly perform all job functions at Company’s office or work site
• Ability to withstand environmental conditions (e.g., extreme heat or cold, grass, wind, sand, fumes, odors, gases, extreme noise, etc.)

Travel:10%

Notices to Applicants For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Stay Safe During Your Job Search
Fraudulent recruiting communications have become increasingly common. Emails from Day & Zimmermann recruiters will only come from an @dayzim.com, @aollc.com, or @yoh.com email address. Day & Zimmermann will never ask candidates to pay fees, purchase equipment, send gift cards, or transfer funds as part of the recruiting or hiring process. If you receive a communication that appears suspicious or requests payment, contact Day & Zimmermann directly before responding or sharing personal information.

Diversity, Inclusion & Equal Employment Opportunity
Day & Zimmermann is committed to maintaining an inclusive workforce, where employees are hired, retained, compensated and promoted based on their contributions to our Company. Our collective strength is rooted in over a century of diverse employees and businesses, commitment to success, and delivery on promises made. Federal and state Equal Employment Opportunity laws prohibit employment discrimination based on race, color, religion, sex, sexual orientation, age, national origin, citizenship status, veteran status and disability status. Day & Zimmermann is committed to providing an equal opportunity work environment in full compliance with these laws. If you are an individual with a disability and you require an accommodation in the application process, please email [e-mail] , and please specify which position you are interested in, including job title and location.