Document Management & Migration Specialist

GoFusion; Baltimore (MD); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Job summary

Fusion Advanced Technology, LLC, in Baltimore, MD, is seeking a Document Management & Migration Specialist to support the Maryland State Department of Education with intake, indexing, quality control, and the migration of active and historical records. The ideal candidate has 3+ years in document management, experience with imaging and metadata standards, and familiarity with OnBase or similar platforms.

A high school diploma is required, with an associate degree preferred.

Qualifications

• High school diploma required; associate degree preferred.
• Three or more years of experience in document management, records handling, imaging, scanning, indexing, quality control, or data migration support.
• Experience with OnBase or similar enterprise document management platforms is a plus.

Responsibilities

• Process incoming and outgoing documents, confirm image quality, and apply indexing/metadata rules.
• Support migration of documents and images from incumbent repositories to the operational support environment.
• Perform document quality checks, reconciliation, and exception handling.
• Maintain chain-of-custody discipline for sensitive records and original document return/shredding procedures where needed.
• Support retrieval requests for operations, QA, hearings, and audits.
• Document migration issues and work with technical or operations leads to resolve them.

Skills

document management

records handling

imaging

scanning

indexing

quality control

data migration

Education

High school diploma

Associate degree

Tools

OnBase

Job description

Fusion Advanced Technology, LLC Document Management & Migration Specialist Baltimore, MD Full time Company website

Fusion Advanced Technology, LLC (Fusion) is seeking a motivated and mission-focused professional to support document intake, scanning, indexing, quality control, retrieval, and the transition or migration of active and historical records matters supporting the Maryland State Department of Education (MSDE).

About Fusion Advanced Technology, LLC

Fusion Advanced Technology, LLC is a mission-driven cybersecurity, IT, and program management company supporting federal and state government customers in complex, high-impact environments. As a certified Woman-Owned Small Business (WOSB) and Service-Disabled Veteran-Owned Small Business (SDVOSB), Fusion combines agile small-business responsiveness with leadership backed by decades of military, Department of Defense, and Intelligence Community experience.

Fusion stands out through its people-first culture, hands-on leadership, and commitment to mission success. We provide employees the opportunity to support meaningful programs, grow professionally, and work alongside experienced professionals who understand both mission operations and customer needs.

Description

Core responsibilities

• Process incoming and outgoing documents, confirm image quality, and apply indexing/metadata rules.
• Support migration of documents and images from incumbent repositories to the operational support environment.
• Perform document quality checks, reconciliation, and exception handling.
• Maintain chain-of-custody discipline for sensitive records and original document return/shredding procedures where needed.
• Support retrieval requests for operations, QA, hearings, and audits.
• Document migration issues and work with technical or operations leads to resolve them.

Recommended minimum qualifications

High school diploma required; associate degree preferred. Three or more years of experience in document management, records handling, imaging, scanning, indexing, quality control, or data migration support.

Minimum years of experience criteria

• 3+ years total relevant experience
• 2+ years in document management, imaging, scanning, indexing, records handling, or migration support.
• Direct OnBase, CCATS-adjacent records work, Maryland public program migration, or high-volume public-sector document operations experience preferred.

Preferred qualifications

• Experience with OnBase or another enterprise document management platform.
• Experience with metadata standards, record retrieval, and document QC.
• Experience with migration, reconciliation, or high-volume file processing.
• Experience in government, healthcare, education, or benefits records environments.

Fusion offers a competitive benefits package that includes medical, dental, and vision coverage.

Join a team committed to operational excellence, and mission success.

In order to provide equal employment and advancement opportunities to all individuals, employment decisions will be based on merit, qualifications, and abilities. Fusion Advanced Technology does not discriminate against any person because of race, color, creed, religion, sex, national origin, disability, age, genetic information, or any other characteristic protected by law (referred to as “protected status”). This nondiscrimination policy extends to all terms, conditions, and privileges of employment as well as the use of all company facilities, participation in all company-sponsored activities, and all employment actions such as promotions, compensation, benefits, and termination of employment.

This job description is intended to outline the general nature and level of work being performed. It is not intended to be a comprehensive list of all responsibilities, duties and skills required of the position. Additional tasks may be assigned as needed.